Report Writing

Tips and Conventions with Sample Reports

Report writing is a formal style of writing elaborately on a topic. The tone of a report is always formal. The important section to focus on is the target audience. Report writing example – report writing about a school event, report writing about a business case, etc.

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Tips and Example of Report Writing example

In our earlier chapters, we have seen the essentials of the report writing, kinds of reports and steps in report writing. In this chapter, our main focus is to tie it all together with some tips and a sample report. A report writing example is present at the end of this chapter for better comprehension.

report writing example

Some tips for report writing are as follows:

Report Writing
Presents facts and information specifically, no opinions
Written for a specific audience, a report concerns itself to only a certain set of people related
The structure is very crisp and clean, using pointers and numbered headings and sub-headings
Using tables, graphs, charts to prove a point is very common
A report often needs a quick summary addressing highlighting points
Often has appendices
Crisp, often pre-designed layouts

Browse more Topics under Report Writing

Report Writing Example for Business Students

XYZ Case study
Short Business Report: Guidelines

This document provides an outline for our annual business. Please follow this format when preparing your case reports.


The report should begin with a table of contents. This explains the audience, author, and basic purpose of the attached report. It should be short and to the point.

DATE: March 24, 2018
TO: Mr. Siddhartha Malik
FROM: Jeena Claudette, Marketing team, XYZ company

As per your request, we have prepared an annual business report for the financial year 2017-2018. Please contact us if you need any additional information.

Executive Summary

The second page of the document must have a report title at the top, and provide an executive summary, that is a paragraph or two that summarizes the report. It should provide a sufficient overview of the report so that an executive (who doesn’t have the time or energy to fully read through the long report) can actually grasp the main points beforehand.

Most importantly, the summary should contain (a) the purpose of the report, (b) what you did (analysis) and what you found (results), and (c) your recommendations. These recommendations should be short and not go beyond a page.


Next page in the report must contain a title at the top (the same title that you put on the top of the previous page). This is the first page that one should actually number, and it should be page 2 (as the table of contents is not technically part of the report).

  • This part introduces the reader to your report, sets the purpose in place and broadly plates out the content of your entire document
  • Throughout your report, keep breaking points and starting off a new logical thought with a numbered sub-heading
  • A conclusive paragraph ties up all the information written before and leaves room for inferences if any
  • The length of the body of the report will be determined by the necessity to convey the analysis and conclusions, but should generally not exceed 10 pages
  • Tables and figures must all be labelled
  • References could be cited in footnotes, or in a separate “References” section, if they are many or if you prefer that format

Hence, this concludes our discussion on the given topic. We hope now, that you have report writing on your fingertips. Have fun with English communication.

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