Application for Salary Slip: Format and Sample Letters

An application for salary slip is a formal letter written by an employee to their employer requesting their monthly income salary slip. The employee can request a salary slip from the human resources department, finance department or administration department. Basically, a salary slip is a document that an employer provides to his employees every month.

It includes everything from their monthly total earnings, and total monthly deductions, to their income break-ups and a summary of net salary received during the month. A person can use his salary slip as proof to apply for a credit card, loans, job applications etc. It acts as proof that you are currently working for a company organisation and will be able to clear the amount of the loan.

Usually, the department in charge sends the salary slip to the employee through email or as a printed hardcopy every month. But sometimes when a person does not receive one, they need to write an application requesting the issuance of his salary slip to the authority.

application for salary slip

Application for Salary Slip: Guidelines and Tips

It is a formal letter, thus a respectful and polite tone should be used. It should be brief, concise, clear and straightforward.
The letter should be addressed to the HR, finance manager or the person in charge.
The employees should state their professional information like employee id, designation, department etc. so that their request can be smoothly processed.
The employee must mention the reason behind the request for example bank loan application, credit card application, visa application, scholarships, etc.
Present your sincerity and faithfulness to the organisation. At the end of the letter, the employee must express gratitude toward the recipient.
If the employee is applying for any matter related to the bank then they should provide proper information about the bank in the letter.
The employee must proofread the letter and make corrections in grammar and punctuation.

Format of the Application for Salary Slip

Sender’s address

Date: (dd/mm/yyyy)

Receiver’s address

Subject:

Salutation

Body of the application

Thank you

Yours Sincerely/faithfully

Sender’s Name

Sample 1- When written to the HR

453, Vasant Tower,

Nirma Road,

Deep Nagar,

Mumbai

26/06/2022

Mr Pathak

HR Manager

Manyavar Enterprises

Subject: Request for issuance of Salary Slip

Respected Sir,

I, Sarthak Tiwari, am writing this letter to request the issuance of my salary slip. I am applying for a loan, for the process of which the bank has asked me to submit a salary certificate from my current employer. The bank needs my income proof along with the necessary documentation. Below are my employment details for your reference.

Name: Sarthak Tiwari

Designation: Designing head

Department: Digital Marketing

Employee id: ME314

I have applied for a loan from the Central bank of Noida, Gandhi Nagar, Mumbai. For the process of the same, I am required to show my salary slip.

I, therefore, request you to please provide me with the same on or before 16th August 2022.

Thank you

Sincerely,

Sarthak Tiwari

Explore More Sample Letters

Sample 2 – For the issuance of Credit Card

22 Sethi Nagar,

Opposite Sunshine School,

Bargarh City,

Indore

13/10/2021

To,

The Principal

Sunflower Bloom School

Patnipura

Indore

Subject: Request for issuance of salary slip

Respected Ma’am,

With due respect, I would like to state that I, Radhika Mehta have been working in your school as an economics teacher, in the senior section. I am applying for a credit card at Punjab National Bank. For the same purpose, I am required to show my salary slip as proof of my monthly income.

I request you to issue my salary slip for the past six months so that the verification process could be proceeded with. It is an urgent need and thus I will be grateful if you could issue the salary slip within the next two weeks.

Thank you.

Yours Sincerely,

Radhika Mehta

Sample 3 – For Visa Verification

312 Tarang Complex,

Datta road,

Niranjanpur,

Delhi

16/09/2021

The Finance Manager

Aeroplay Designs

Khayat Khedi

Delhi

Subject: Application for issuance of salary slip

Respected Ma’am,

I, Ashima Chauhan, would like to request you to issue my salary slips for the last three months (i.e. June, July and August) duly signed and sealed. I am applying for a Visa and for the verification process of which my salary slips are needed.

Mentioned below are my details for generating the salary slips.

Name: Ms. Ashima Chauhan

Designation: Supply chain executive

Department: Retail supply

Employee id: AD2345

I would be grateful if the said salary slips are provided to me within the next seven days as they are urgently required for me to submit.

Thank you.

Yours sincerely

Ashima Chauhan

FAQs about Application for Salary Slip

Question 1. What is a salary slip?

Answer. Basically, a salary slip is a document that an employer provides to his employees every month. It includes everything from their monthly total earnings, and total monthly deductions, to their income break-ups and a summary of net salary received during the month. A person can use his salary slip as proof to apply for credit cards, loans, job applications, visa applications etc.

Question 2. Is a salary slip important for an employee?

Answer. Yes, a salary slip is an essential document for an employee. It not only provides the monthly income distribution and deductions of the employee but also acts as proof of their monthly income.

Question 3. Who provides a salary slip and to whom should we address the application for a salary slip?

Answer. Usually, the finance department of a company organisation provides the salary slip to the employees on a monthly basis. But in case the salary slip is not provided, the employee can write an application to the HR department or finance department or to the administration department of the company requesting it.

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