Appointment Letter for Teacher: Format and Sample Letters

Appointment letter for teacher is a document that states all the information about details of a job for an applicant seeking the post of a teacher. It is a formal document that the employer sends to present the candidate with a job offer and to outline the aspects of the role. It includes all the items that an applicant should be knowledgeable about such as the joining date, salary, job location, classes’ schedule etc.

It acts as a confirmation that the person is employed for the position. An appointment letter should be kept by the candidate as proof of employment, in case a need for it arises in the future. After an employee receives an appointment letter, they are called in for a final meeting, after which they can join/report to work on the mentioned date. The employer sends appointment letters with advance notice of the joining date so that the candidate has sufficient time to review the offer and determine whether they want to accept the position or negotiate with any conditions.

Appointment Letter for Teacher

Appointment Letter for Teacher: Guidelines and Tips

It is a formal letter and a proper format should be followed while writing.
The first paragraph should be about the confirmation of the job and the role for which the candidate is selected.
The employer must provide clear and true details about the job/position.
Any kind of prerequisite documents needed for the process of hiring should be clearly mentioned.
The letter must state details like salary, date of joining, the role of the employee, benefits of the position, daily working hours etc.
As it is an appointment letter, it should be written in an exciting and polite tone.
End the letter with a positive tone toward the candidate.

Format of Appointment Letter for Teacher

Date

Candidate’s Name

Candidate’s Address

Contact information

Subject:

Dear (candidate’s name)

Body of the letter

Best wishes/congratulations

Sincerely yours,

Employer’s name

Employer’s details

Sample 1 – For the position of Economics Teacher

14/05/2022

Name: Aarti Saxena

Address: 21, Sethi Nagar

Udaipur

Email: aarti@saxena

Subject: Appointment for the position of Economics Teacher

Dear Aarti,

Thank you for applying for the post of economics teacher at Horizon international school. I am pleased to inform you about your selection and confirmation for the post, with effect from 11th June.

As per our interview discussion, we have fixed the total employment cost at 3,40,000/- per annum. Other allowances provided will be fixed as per the government rules. To finalise other working terms, there is a meeting scheduled on 25/05/2022.

Mentioned below are the criteria that apply to this provisional appointment letter:

Acceptance of the offer
Joining for the job latest by 31st May 2022
Submission of educational certificates, ID proof, bank account details and address proof within the next 3 weeks

I congratulate you on the selection. Kindly revert as soon as possible.

Best wishes.

Sincerely,

Noor Thapar

Principal

Horizon international school

Udaipur

Mail: hiring@horizon

Explore More Sample Letters

Sample 2 – For the position of English Teacher

22/02/2022

Name: Vijay Shah

Address: 44, Vijayawada

Bhopal

Contact: 8492948472

Subject: Appointment for the position of English Teacher

Dear Vijay,

Congratulations! This is to inform you that you have been selected for the post of English teacher at Whistle woods international. On the basis of your experiences and the interview performance, we are more than glad to welcome you onboard.

Your job location is at Whistle woods international, Ravindra Main Road, Bhopal and the timings will be from 8 a.m. to 2 p.m. As per the interview discussions, the Total Employment Cost (TEC) is Rs.5,00,000/- per annum. The incentives will be provided as per the rules of the school.

I hereby invite you to attend the meeting with the staff members on the 10th of March 2022. Mentioned below are the criteria that apply to this provisional appointment offer:

Acceptance of the offer.
Joining latest by the 1st March 2022.
Submission of educational certificates, ID proof, address proof and bank account details

We have attached other terms of employment, your rules of engagement, and your duties and responsibilities. Kindly revert as soon as possible.

Best wishes.

Yours truly,

Manjana Dubey

Principal

Whistle Woods International

Bhopal

Sample 3 – For the position of Physics Teacher

15/07/2022

Name: Hari Vyas

Address: 23, Shiv Vihar

Chennai

Contact number: 9583737183

Mail: hari@vyas

Subject: Appointment for the position of Physics Teacher

Dear Hari,

Following your application for the position of physics teacher on May 17, 2022, to Shine high school and subsequent interview on 12th June 2022, I am glad to inform you that you have been selected for the position.

Effective from 25th August 2022 you have been appointed as a physics teacher with an animal starting salary of ₹4,50,000. Other allowances and benefits to be provided will be discussed over a meeting scheduled on 25th July 2022. You are kindly requested to respond to this offer letter within a week on whether you accept it.

We have attached other terms of employment, your rules of engagement, and your duties and responsibilities. I congratulate you on the selection.

Welcome to Shine High School.

Regards,

Sarah Matthew

Principal

Shine High School

45, Blink road

Chennai

Mail: Shine@education

FAQs about Appointment Letter for Teacher

Question 1. What is the purpose of an appointment letter for a teacher?

Answer. An appointment letter helps facilitate better communication between a teacher and the employers. It serves as a notification about the hiring and also acts as proof that a meeting took place between the teacher and the employer.

Question 2. What are the points one should avoid while drafting an appointment letter?

Answer. One should not complicate the contents of the letter while using difficult wordings. Also, it should not sound too strict or very formal in nature.

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