Letter Writing

Bank Account Transfer Letter

If you are deciding to move to a new city for a change, or if you are in a government job, then you have to learn to write a bank account transfer letter as you may need to write one when you shift to a new city or town. It has to be done so that you have ease of bank visits in the future. As you have to visit the branch in which you have opened the account for any issues or other bank work. But with the help of a bank account transfer letter, you can easily request the branch manager to transfer your bank account to another branch of your bank in another city.

Read the complete article to get a gist of how to write a bank account transfer letter.

How to Write a Bank Account Transfer Letter

A bank account transfer letter is written to the branch manager of your bank to transfer your existing bank account from a certain branch of that bank to another branch in some other city. A bank account transfer letter has to be written in formal letter format and the tone used while writing the letter should be very polite and respectful. State the reason for the transfer of your account to another branch.

You have to mention all the details regarding your bank account, like your account number, type of account, etc. You also have to attach relevant documents which will be required to transfer your account to another branch and self-attest the documents. If that bank has more than one branch, you can specify which branch you want your account to be opened in.

bank account transfer letter

The Format of a Bank Account Transfer Letter

  1. The letter starts with the ‘From’ address, which is the sender’s address.
  2. The date should be mentioned on which the letter was written.
  3. Next is the ‘To’ address, which is the receiver’s address.
  4. The subject of the letter is the most important part of the letter as it states the reason for which it is written.
  5. A salutation is done, e.g. Dear Sir/Ma’am, Respected Sir/Ma’am.
  6. Then the main body of the letter is written, which includes the topic already mentioned in the subject of the letter.
  7. End the letter with Yours faithfully, Yours sincerely, or Yours Truly.
  8. The signature of the person sending the letter and his name in block letters.
  9. The contact number of the person should be mentioned.
  10. All the necessary documents required for account transfer should be attached with the letter.
  11. Have a look at the sample letters given below to get an idea of how the bank account transfer letter is written.

Sample Letter 1. Bank Account Transfer Letter Due to City Change

Sudha Mishra

121 Red Garden Avenue

Chowk Blue Lagoon

Jamnagar-400012

Date – 15 January 2022

Branch Manager

HDCC Bank

Ratanlal Chowk

Bihar-561411

Sub: Bank account transfer due to change of city

Dear Sir,

I am Sudha Mishra, an account holder of HDCC bank for the last seven years. I would like to inform you that I have recently got married and have shifted to Jamnagar, Gujarat.

My account number is 45671234×××× in your bank. I would request you to please transfer my savings bank account from your Bihar branch to the Jamnagar branch.

I have attached a passbook copy, a pan card, and a new address proof for verification. You can deduct the transfer charges from my account itself. I hope you will do the needful at the earliest.

Thank you for your cooperation.

Yours faithfully,

(Signature)

SUDHA MISHRA

Contact number – 0000000000

Attachments-

Passbook copy

Pan card

Proof of new address

Explore More Sample Letters

Sample Letter 2. Bank Account Transfer Due to Change of City

Rameshwar Pande

412 Police Block.

Falcon Street

Baroda-300015

Date- 14 June 2022

Branch Manager

Holy Spirit Bank

Baroda-300016

Sub: Bank account transfer due to change of city

Dear Sir,

I am Rameshwar Pande, deputy chief of police. I have a salary bank account with your bank, with the account number being 51762617.

I would like to inform you that I have been transferred to Punjab by my department as they feel my presence is needed there. I would request you to please transfer my salary bank account to your Punjab branch.

I am ready to pay any charges that are charged by the bank for account transfer. You can deduct the charges from the above-mentioned account itself. I have attached my salary account passbook copy, a self-attested copy of my pan card, and my transfer letter to Punjab.

I would be quite happy if you transferred my account to the Punjab branch as soon as possible.

Thank you in advance.

Yours truly,

(Signature)

RAMESHWAR PANDE

Deputy Chief of Police

Contact Number – 8989××××××

Attachments-

Copy of a salary account passbook

Pan Card self-attested copy

Transfer letter to Punjab

Frequently Asked Questions on the Bank Account Transfer Letter

Question 1. What should I do if my bank does not have a branch in the city I am shifting to?

Answer. In that case, you have no other option but to close the existing bank account with your current bank and open a new account with some other bank that is available in the city you are shifting to. There is no such compulsion to close your old account.

Question 2. What happens if I don’t transfer my bank account to another branch where I am shifting?

Answer. You can still operate your bank account without shifting it to another branch of the city to which you have shifted, but in any case, if you have to visit the bank, then you won’t be able to visit another branch as your account was neither opened by them nor have you transferred your account there. To avoid such issues, it is preferable to transfer your account to a new branch whenever you relocate.

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