A bank passbook missing letter is an official letter written to the branch manager or to the administration department in some cases, of the bank when a customer loses or has misplaced their passbook. It is a request to issue a new passbook or a duplicate passbook for the customer.
In case one’s unique bank passbook is truly lost/missing or taken, they should compose a solicitation letter or application to their bank chief about the deficiency of the passbook and request for a new or duplicate passbook. In most banks, it is chargeable to issue a new passbook according to the bank’s administration charges. The format of a bank passbook missing letter is extremely basic and is similar to any other formal letter.
Bank Passbook Missing Letter: Guidelines and Tips
- It is a formal letter and should be written in a professional manner and polite tone.
- The letter should be addressed to the branch manager with which the customer has an account.
- The account details which are necessary for the issuance of a new passbook should be provided clearly.
- Any kind of informal information should not be mentioned in the letter.
- In case of urgency, the customer should mention the time frame within which they require a new passbook.
- Since a request for a new passbook is being made, a sense of gratitude should be shown at the end of the letter.
- Relevant documents which might be needed for the procedure of issuing a new passbook should be provided by the customer.
- Provide contact number/email to the bank for any case of query.
Format of Bank Passbook Missing Letter
Sender’s address
Date: (dd/mm/yyyy)
Receiver’s address
Subject:
Salutation
Body of the letter
Thanking you,
Yours sincerely/truly/
Sender’s name
Contact details
Attachments: (if any)
Sample 1 – New Passbook Issue Request
32, Azaad Colony,
Behind Shine Centre,
Agar Road,
Indore
12/10/2021
To,
The Branch Manager,
ICICI Bank,
Lal Nagar Road,
Indore
Subject: Request for issuance of a new bank passbook
Respected Sir,
I, Vishwas Jain, have been holding a savings account in your branch for the past six years. I write this letter to bring to your notice that I lost my passbook while I was travelling last week. Therefore I request you to kindly issue me a new passbook for my savings account so that I’m able to keep a record of my transactions. Any amount chargeable for the issuance of a new passbook should be deducted from my account.
Below are my bank details for your reference.
Savings account number: 1234-4321-5678
IFSC code: 1234-21
PAN Card number: BGHTE9012
I shall be highly grateful if you issue the passbook at the earliest. Please contact me on the given number in case of any query.
Thanking you,
Regards,
Vishwas Jain
Contact number: 1736173621
Mail: Vishwas@jain
Attachments:
- Aadhaar Card Photocopy
Sample 2 – Duplicate Passbook Issue Request
62 Brilliant Complex,
Dharm Road,
Lakhanpura,
Delhi
22/05/2022
To,
The Branch Manager,
HDFC Bank,
Rampura Branch,
Delhi
Subject: Request for issuance of a Duplicate Passbook
Respected Ma’am,
I would like to inform you that I, Karan Sharma, have been holding a savings account in your Rampura branch bank for four years. I would like to bring to your notice that the passbook given by the bank for my savings account has been misplaced by me. Even after searching for it thoroughly, I am unable to find it.
I, therefore, request you to issue me a duplicate passbook for my account, so that I am able to keep a record of my transactions. Any kind of additional charges for the same may be deducted from my account. Mentioned below are my account details for your reference.
Savings Account Number: 1234-2342-5653
IFSC code: 1231-45
PAN Card number: NYTRY5618
I shall be highly grateful if you issue the passbook at the earliest. Please contact me on the given number in case of any query.
Thanking you,
Yours Sincerely,
Karan Sharma
Contact number: 084848823
Mail: Karan@sharma
Explore More Sample Letters
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- Joining Letter After Leave
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- Consent Letter
- Complaint Letter Format
- Authorization Letter
- Application for Bank Statement
- Apology Letter Format
- Paternity Leave Application
- Salary Increment Letter
- Permission Letter Format
- Enquiry Letter
- Cheque Book Request Letter
- Application For Character Certificate
- Name Change Request Letter Sample
- Internship Request Letter
- Application For Migration Certificate
- NOC Application Format
- Application For ATM Card
Sample 3 – When the Passbook has been stolen
52 Bajrang City,
Lal Road,
Dharmapur,
Hyderabad
22/08/2022
To,
The Branch Manager,
IDFC Bank,
Dhar Road,
Hyderabad
Subject: Request to issue a New Passbook
Respected Ma’am,
I am Nidhi Pradhan and I have been a savings account holder at your bank for the past three years. I write this to bring to your notice that last Saturday, I was caught in a heavy rainfall due to which my passbook, which was in my purse, was damaged.
Thus, I request you to issue a new passbook so that I could keep a record of my transactions. I make transactions quite often, hence it would be of great help if you could issue the passbook at the earliest. Below are my account details for your reference.
Savings Account Number: 134-864-245
IFSC code: 1463-5346
Please contact me on the number provided below in case of any query.
Thanking you,
Yours sincerely,
Nidhi Pradhan
Contact number: 098662914421
Mail: nidhi@pradhan
Attachments:
- Aadhaar card photocopy
- PAN Card photocopy
FAQs about Bank Passbook Missing Letter
Question 1. What is a bank passbook missing letter?
Answer. A bank passbook messenger letter is an official letter written to the branch manager or to the administration department in some cases, of the bank when a customer loses or has misplaced their passbook. It is a request to issue a new passbook or a duplicate passbook for the customer.
Question 2. Is the issuance of a new bank passbook chargeable?
Answer. If your old passbook is filled then, then banks don’t charge for a new passbook because it is in continuation of the old passbook. However, the issuance of a new passbook in case you have lost/misplaced your old passbook is chargeable by the bank.
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