Our daily lives are filled with one or another event. These can be weddings, anniversary celebrations, anniversaries, sporting events, birthday parties, and more. We receive invitations to all these events and distribute them when we host them. There are several reasons why you should spend your time writing letters inviting people to parties and events. First and foremost, the most important reason your invitation should be to the point is to set the tone of your event. Exactly! when it comes to the invitation letter, the first impression is really the last impression. Texting guests is rarely appropriate if your event is truly professional.
Formal Invitation Letter – Guidelines and Tips
- A formal invitation letter is written to an honouree so it should contain proper information about the venue, date, etc. of the event.
- Usage of standard phrases (e.g. requesting the pleasure of your company, requesting your gracious attendance) is advised.
- The purpose of invitation should be clear.
- The name of the honoree must be mentioned.
- The event date and time must be written in letters, do not use abbreviations.
- Venue Name and Venue’s Full Address are important.
- RSVP (Reply if you like it) – Add RSVP – This elegant abbreviation is a French phrase Derived from “Répondez, s’il vous Plais”; means “answer me” in English. RSVP is essential for any party where you need to know exactly who is coming so you can organize things according to your convenience.
- The host phone or mobile number or address needs to be mentioned so that the receiver can contact the host in any case.
- Other relevant details should be added.
Informal Invitation Letter – Guidelines and Tips
- It is written in the first person (I/we).
- The sender’s address is written as usual but the receiver’s address is not mentioned.
- The date of writing the invitation is given but there is no need to write the year.
- The salutation is Dear + name.
- The complimentary close is ‘Yours sincerely’.
- Various tenses of the verb are used, unlike the formal invitation.
- The invitation does not ask for a reply as in the formal invitation. However, it is polite to reply to the invitation.
- The vocabulary is less formal.
Format of An Invitation Letter
From,
[Sender’s Name]
[Address]
Date:
(Recipient’s Name)
[Address]
Dear Sir/Madam,
Body of the letter
Yours Sincerely
Signature
[Name of the Sender]
Sample Invitation Letter 1 – Wedding Anniversary Invitation
Recipient Email ID: name.123@email.com
Subject: 25th Wedding Anniversary Invitation
Dear Salvia,
I have decided to celebrate my parents’ 25th wedding anniversary on January 15, 2022. I made plans for the weekend so that everyone could participate. It’s a surprise, so I’d be happy if you could make it with your family.
We will celebrate their anniversary at our house. It would be a small gathering of close relatives, I am writing to you now because I need your help with planning and organization. It would be great if you could come home a few days early and help me with everything. Please let me know when you can come. Plan accordingly.
I look forward to hearing from you.
Greetings,
Diana
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Sample Invitation Letter 2 – Marriage Ceremony Invitation
December 22, 2021
48/97 Golden Flats,
Sathya Nagar 2nd Street,
Mogappair West,
Chennai – 600023
Dear Vinith,
I would like to inform you that my son will be getting married in January 2022. I would love to cordially invite you for the same. The wedding starts at 7:00 am. Reception is from 12:00noon the same day. We would be pleased to have you with us.
We would appreciate it if you could contact me at least a day or two in advance. Please notify us of your arrival as early as possible so that we can arrange transportation and accommodation for you and your family.
We look forward to hearing from you.
Sincerely,
NAVEEN KUMAR
Sample Invitation Letter 3 – Invitation to be the Chief Guest
To,
The Vice Principal
Karpagam College of Arts and Science
Sundarapuram
Coimbatore – 641054
07/01/2022
Dr Shankar Devan
21/56, E C Layout
East Tambaram
Chennai – 600089
Subject: Formal Invitation to be the Chief Guest for the Graduation Ceremony
Dear Sir,
We are pleased to invite you to be the Chief Guest for the Graduation Ceremony that is to be held on the 24th of January, 2022 at Karpagam College of Arts and Science. We would be honoured to have you present our students with their degree certificates. It would be a great chance for the students also to interact with you about the different career opportunities they have. We genuinely hope that you would accept our invitation. It would be highly appreciated if you could reply to us by the 13th of January, 2022, so that we can make the necessary arrangements for your travel and accommodation.Looking forward to hearing from you.
Thanking you in anticipation.
Yours sincerely,
Signature
ILAMARAN VISWA
The Vice Principal
FAQs on Invitation Letter
Q1. How to write an Invitation letter?
Answer. Invitations can be formal or informal and can follow formal or informal letter format, depending on the nature of the invitation. Regardless of the type of invitation, there are some details that should not be overlooked. The address of the recipient, the subject (for formal invitations), and the date and location of the event are some of the details that absolutely must be mentioned.
Q2.What is a formal invitation?
Answer. A formal invitation is a formal letter addressed to a dignitary or prominent official inviting them to attend a particular event. This letter needs to be a well-formatted and formally written letter with proper information about the venue, date, time, etc. so that the chief guest can schedule accordingly.
Q3. Who can I send informal invitations to?
Answer. Informal invitations can be sent to relatives, friends and close acquaintances. The language used can be much more casual than the formal invitation. This letter need not use formal words and phrases and can have casually used words.
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