How to Write Joining Report Letter: Format and Sample Letters

Most millennials are always looking for jobs. Having a job has become a necessity in today’s society. Students start working from an early age to become independent and make their parents proud. So they give interviews at various companies and are always in search of good job opportunities. They also keep on hopping around different jobs to get some initial growth in their career. In such a case, when they get a new job offer, they have to write a joining report to the employer if they wish to accept the job offer. Writing a joining report letter is considered a mark of respect towards your employer and has become a compulsion.

Joining Report Letter

What is a Joining Report Letter?

Whenever you start a new job, you can write a letter to your employer informing him that you have accepted the job offer and are ready to start on the date mentioned. A joining letter is written in acknowledgment of the offer letter you have received from the employer. In most cases, getting a job is a very cheerful moment for a person. In such a case, you should definitely know how to write a joining report letter. Read further to get an idea of the same.

How to Write a Joining Report Letter?

A joining report letter should always be written in a formal format. Make sure you have a polite and respectful tone while writing the letter. Follow the format given below to write a joining report letter whenever you may need to write one.

The letter starts with the ‘From’ address, which is the sender’s address.
The date has to be mentioned on which the letter was written.
Next is the ‘To’ address, which is the address of your employer.
The subject of the letter-joining letter
A salutation is done, e.g. ‘Dear Sir/Ma’am, ‘Respected Sir/Ma’am.
Then the main body of the letter is written, which states the reason you are writing the letter. You have to inform your employer that you have accepted the job offer and that you are available to join from (date) on (time).
Express gratitude towards your employer. (I am highly obliged, appreciative, etc.)
End the letter with Yours faithfully, Yours sincerely, Yours truly.
The signature of the person sending the letter and his name in block letters.
The contact number of the person sending the letter
Email address of the person sending the letter.
Attach a signed copy of your offer letter and any relevant documents that may be needed by your employer.

Example: Joining Report Letter 1

Sudhir Sharma

124, Pearl Apartment

Shivaji Park

Delhi-517281

Date – 12 July 2022

H.R. Manager

Minute Made LTD.

Delhi-517281

Sub: Joining application

Dear Sir,

I am Sudhir Sharma. I am writing this letter in response to your offer letter number ED/TY/0912.

I would like to inform you that I am ready to accept the job opportunity provided by you as a junior executive in your prestigious company. I will join the company on July 15, 2022. I have signed the offer letter and have attached it with this letter.

I assure you that I will give my best at the job. I am looking forward to gaining experience and building my future in your company. I will submit all the relevant documents required on my joining day itself.

I am highly grateful for the job opportunity you have provided me with.

Yours sincerely,

(Signature)

Sudhir Sharma

Contact number – 909090××××

Email address – name.name123@email.com

Attachments:

Signed Offer Letter

Explore More Sample Letters

Example: Joining Report Letter 2

Sudha Kumari

Raheja Building No 4

Sagar Lodge

Lucknow – 416272

Date- 4 October 2022

The Principal

St. Mary’s High School

Lucknow – 416272

Sub: Joining application -Sudha Kumari

Dear Ma’am,

I am Sudha Kumari, a resident of Lucknow. I am writing this letter in response to the offer letter number GH/LK1234 which was sent by you.

I would like to inform you that I have accepted the offer letter sent by you and I am ready to join your prestigious school as a primary school teacher on October 10th, 2022 at 7 a.m. I have attached a duly signed offer letter with this letter.

I am very glad that you gave me an opportunity to serve your school as a primary teacher. I assure you that I will do my absolute best to serve the school. I am looking forward to gaining a lot of experience from your school.

I have also attached all the required documents you mentioned in the offer letter. Please contact me at my phone number or email address if any documents are still required.

I am highly appreciative of the job opportunity you have provided me with.

Yours sincerely,

(Signature)

Sudha Kumari

Contact number -787878××××

Email address – name.name123@email.com

Attachments –

Duly signed offer letter

SSC and HSC Mark sheets

Mark sheets for BAF and B.Ed.

Experience certificate

Relieving Letter

Aadhar card

Pan card

Frequently Asked Questions on Joining Report Letters

Question 1. When is a joining report letter written and is it compulsory to write one?

Answer. Whenever you start a new job, you can write a joining report letter to your employer informing him that you have accepted the job offer and are ready to start on the date mentioned and at the time specified. It is compulsory to write a joining report letter. By doing so, you are informing the employer about your acceptance of the job offer.

Question 2. What details should we mention while writing a joining report letter?

Answer. A joining report letter is written in acknowledgment of the offer letter given to you by the employer. You have to mention the offer letter number in response to which you are writing this letter. You have to mention that you have accepted the job offer and are ready to join on (date) and (time). Also, don’t forget to mention if you have attached anything with the letter.

Share with friends