Letter Writing

Leave Extension Letter

While we are on leave from our jobs, we may sometimes experience some unforeseen situations. It could be due to a family member’s illness, our illness, the postponement of something we had planned to do, or the death of someone close to us. In such a scenario, we need to write a leave extension letter to our employer and wait for his approval.

Leave Extension Letter

What is a Leave Extension Letter and How to Write it?

A leave extension letter is a letter that is written while you are already on leave, at your workplace, for an extension of your current leave period due to some unavoidable situation. A leave extension letter has to be written to your employer or the main head of the institution. The letter has to be written in a formal format.

Since obtaining a leave of absence is a difficult task in the first place, requesting an extension of leave requires that we provide very convincing reasons, so the employer cannot help but grant it. The proper format for writing a leave extension letter is given below. Take a look to get a better understanding of the same.

Leave Extension Letter Format.

From,

The name of the employee

His address

Date-

To,

Employer Name

Workplace name

Workplace address

Sub-

Greetings or salutations are done.

The main body of the letter is written. Inform them that you are already on leave from (date) to (date). Ask for an extension due to (reason). Provide your contact details and email ID at the end of the letter and state that you are available whenever the work may come up.

Express gratitude towards the employer.

Yours faithfully/sincerely/truly

(Signature)

The employee’s name in block letters

His designation

Contact number

Email Address:

Samples of Leave Extension Letters

If you are still wondering how to write a leave extension letter, then have a look at some examples we have provided below to get a better understanding of the same.

Sample Letter 1. Leave Extension Due to Inclement Weather

Rajesh Sharma

901, Harshvardhan Towers,

Prithvi Road

Telangana – 408201.

Date- 15 September 2022

HR Manager

Mahindra and Mahindra Ltd.

Mumbai – 401505

Sub: Leave extension due to inclement weather

Respected Sir,

I am writing this letter to inform you that I am on a leave of five days from September 11th, 2022 to September 15th, 2022 as I have come to my village for a family function.

I would request you to please extend my leave period for a further two days up to September 16th, 2022, as I have no train connectivity to return to Mumbai city due to bad weather in Telangana.

I have had a conversation with my colleague Rajat, and he has accepted the responsibility to look after my work for two days. I have provided my contact number and email id at the end of the letter. Feel free to contact me whenever needed. I will always be available.

I am very sorry for the inconvenience caused by my absence for two days. I hope you understand my situation and extend my leave period by two more days.

Thank you.

Yours sincerely,

(Signature)

RAJESH SHARMA

Senior Executive

Contact no – 7777777777

email id-rajeshsharma@supermail.com

Explore More Sample Letters

Sample Letter 2. Leave Extension Letter Due to the Postponement of the Wedding.

Lokesh Rahul

11, Jamshed Society.

Irani Road

Himachal Pradesh – 401560

Date – 12 December 2022

The Headmaster

Shirin Dinar School

Mumbai – 401720

Sub: Leave Extension due to the postponement of the wedding

Respected Sir,

I am Lokesh Rahul, working as a primary section teacher in your institution. I am on a leave of 15 days starting from December 1st, 2022, to December 15th, 2022, for my sister’s wedding.

I would kindly request that you extend my leave for five more days up to the 20th of December 2022, as the wedding has been postponed due to the unavailability of the marriage hall on the requested date. I shall resume my work on the 21st of December 2022.

I am very sorry for the inconvenience that will be caused by my absence.

I beg you to understand the situation I am in and accept my request for an extension of my leave.

Thank you in anticipation.

Yours truly,

(Signature)

LOKESH RAHUL

Primary Teacher

Contact no – 8989××××××

Sample Letter 3. Leave Extension Letter because of Sickness in the Family.

Peter Parker

Rose Villa, 109

Agnee Road

Jaipur – 401558

Date: 30 February 2022

HR Manager

Microsoft Ltd.

Mumbai – 401854

Sub: Extension of Leave because of Sickness in the Family

Respected Sir,

I am Peter Parker, working as a junior executive for your company. I am currently on a leave of five days. I need an extension of leave for five more days as my father is ill. I am very sad to inform you that my father has been admitted to the hospital and is currently suffering from malaria. I am the only child, so I will have to look after my father until he recovers.

I hope you will understand the situation I am in and grant me an extension of leave for 5 more days. I have mentioned my contact number and email ID at the end of the letter. Please feel free to contact me for any work you need.

Thank you in advance.

Yours truly,

(Signature)

PETER PARKER

Junior Executive

Contact – 99******22

Email ID-petermicsoft@gmail.com

Frequently Asked Questions on Leave Extension Letters

Question 1. Should I consider that I got an extension of leave after writing the letter to my employer?

Answer. A leave extension letter is a request letter you send to your employer for an extension of your leave. After sending the leave extension request letter you will have to wait for your employer to approve your leave.

Question 2. How should I write a leave extension letter to get an assured leave extension?

Answer. Leave extension letters have to be very convincing as most employers won’t allow you to extend your leave. Make sure you use very polite and respectful language when writing the letter. Assure your employer that all your work will be taken care of once you return.

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