How to write a Police Complaint Letter? | Format and Sample Letters

Is there something serious and life-threatening going on? Do you intend to report it to the police? Threatening someone is a serious act in India, and you can easily file a report at your local police station. We can accomplish this by drafting a police complaint letter. This article will teach you how to file an official complaint with the police by writing a police complaint letter.

Police Complaint Letter

The purpose of a Police Complaint Letter is to tell the police of a specific event, to submit a complaint, or to report any other type of disturbance or problem that the sender is facing. Police complaint letters are only issued in extreme cases. For example, if you have been the victim of theft, threatening incidences, violence, or any other penal offense, you may send your police complaint letter.

The golden rule of writing a police complaint is to be precise and to the point while also being self-explanatory and effective. Before writing the police complaint, we must analyze what the allegation is about, what has to be done, and what we want, and then proceed accordingly.

How to write a Police Complaint Letter

An official, respectable, and polite tone should be used while writing a police complaint letter. Because police complaint letters are based on serious issues, there is no room for idle discourse.

To begin a complaint letter, write the sender’s address in the top left corner of the page, followed by the date and the recipient’s address. The recipient will be the station’s Inspector or the head of the police station. Because they generally receive a large number of complaints, you must clearly state what the letter is about in the subject line.

When composing the main body, provide your name and address, followed by the purpose of your letter. You must make certain that you provide all relevant details concerning the incident.

Close the letter with a complimenting closure, the sender’s signature, and his or her name in block letters. Make sure to include all required contact information.

Police Complaint Letter Samples

Check out the samples below to learn more about the police complaint letter format.

Sample 1 – Police Complaint Letter for Threatening

Sunshine Heights

Navy Nagar, Colaba

Mumbai – 01

5^th January 2022

The Officer In-charge

Azad Maidan Police Station

Churchgate

Mumbai – 02

Subject: Compliant Letter for Threatening

Respected Sir/Madam,

My name is Milind Rane, and I am from Navy Nagar in Colaba. I’ve lived in this neighbourhood for roughly 18 years. I am writing to file a complaint against a member of our society. Mr. Ramesh Pawar has lately moved into the neighbourhood and has become a problem practically every night. He has turned out to be an alcoholic, with a lack of hygiene in his apartment. He’s also a jerk around other folks. This frequent disturbance is upsetting all of the residents of our society. When members of society go nicely to discuss and smooth things out with him, he threatens to kill them.

As a result, I’d like to file a complaint against Mr. Ramesh Pawar, 48. I would appreciate it if you could look into this situation as soon as possible and assist us. This has been going on for more than a month now. We attempted to talk to him, but it was futile.

I’ve also attached the phone numbers of some other society residents who have agreed to testify against him so you can confirm. I’m looking forward to hearing from you.

Thanking you.

Yours sincerely,

Signature

Milind Rane

Contact information

Dharmesh Rajdhir – 93xxxxxxxx
Nikhil Patil – 92xxxxxxxx
Julia Iqbal – 982xxxxxx
Samir Tope – 9384xxxx

Sample 2 – Police Complaint Letter for Attempted Theft

B/14, Jannat Mahal

2^nd Street, Nehru Colony West

Bangalore – 600021

20^th July 2022

The Inspector of Police

Rameshwar Police Station

Rameshwar

Bangalore – 600021

Subject: Compliant Letter for Attempted Theft on 19^th July 2022

Respected Sir/Madam,

I am Ashish Pal and I live in Flat B/14 in Jannat Mahal, Nehru Colony West. I’m writing to bring to your attention that there was a theft attempt at my apartment last night at around 2:00 am. The thief attempted to enter through the back door after falling from the roof. I found out about it after hearing some footsteps late at night and some males conversing quietly. Fortunately, our neighbour observed them as well and immediately alerted us. When we turned on the lights, they bolted. However, the guard was unable to arrest them, and the burglars escaped. I’ve enclosed a CCTV recording with the letter.

I am highly disturbed by this tragedy, and I am concerned for the protection of my family, as are other members of society. Please accept this letter as my formal complaint letter and act as soon as possible. I’ve included my contact information in case you need anything else.

Thanking you.

Yours faithfully,

Signature

Ashish Pal

Mobile No.: 9836XXXXX

Explore More Sample Letters

Sample 3 – Police Complaint Letter for Lost/Missing Items

Krushna Kunj

Ganga Vihar East

Gandhi Maidan

Borivali

11^th October 2021

Inspector In-charge

Gandhi Maidan Police Branch

Borivali

Subject: Police Compliant Letter for Lost Items

Respected Sir/Madam,

I, Eshaan Bhatt, 28, of Krushna Kunj, Gandhi Maidan, Borivali, would like to inform you that today, while travelling by bus from Borivali Bus Stand to Airoli, Thane, I misplaced my wallet, which contained around 15,000 rupees, two ATM cards, and my driving license. I had these items in a leather bag that I had left on the bus seat. When I learned what had happened, I attempted to locate the bus but was unsuccessful.

Sir, in order to avoid any misuse of the above-mentioned documents, money, and ATM card, I want your assistance and request that you please supply me with a copy of this report by recording this incident so that I can retrieve my lost documents. I humbly request that you register my complaint and assist me in locating my wallet. I hope you take action as soon as possible.

Thanking you.

Yours faithfully,

Signature

Eshaan Bhatt

Mobile No.: 9452XXXXX

Frequently Asked Questions

Q1. What is a Police Complaint Letter?

Answer. The purpose of a Police Complaint Letter is to tell the police of a specific event, to submit a complaint, or to report any other type of threat, harassment, disturbance or problem that the sender is facing. Police complaint letters are only issued in extreme cases.

Q2. What must be the tone of the Complaint Letter?

Answer. A formal, respectable, and polite tone should be used while writing a police complaint letter. Because police complaint letters are based on serious issues, there is no room for idle discourse.

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