Request Letter for Experience Certificate: Format and Samples

There comes a time when you must bring stability to your life and commit to a specific job, but in the early stages of your career, you can take the risk of job hopping to gain better opportunities and a higher salary. Sticking to one company won’t provide you with fast growth initially in your career. Therefore, you would surely need to write an application for an experience certificate to your employer once you decide to change your job. Read the complete article to know how to write a request letter for experience certificate.

request letter for experience certificate

What is an Experience Certificate?

An experience certificate is a formal certificate or a letter issued by your employer whenever you decide to leave the job for some reason or the other. In a specific company, an experience certificate serves as your character certificate. An experience certificate is a right of every employee, and if the employer does not issue it on their own, you can request one by writing a letter or an email to your employer.

Guidelines to Write a Request Letter for an Experience Certificate

The letter should be written in a polite tone and respectfully.
The letter should be written to the human resources department or your senior to issue an experience certificate on your behalf.
You should mention all the details, like your designation, employee ID number, your last date at the company, and the name of the new company (optional).
Write about your experience with this company and how this experience will help you in your future endeavors.
Request your employer to issue the experience certificate at the earliest possible and mention to them the date before which you have to submit it to a new company.
End the letter by expressing gratitude towards your employer.

Request Letter for an Experience Certificate Format

From,

Your Name

Your address

Date-

To,

HR Department

Company name

Company address

Sub-Request for the issue of an experience certificate

Greetings or Salutations, e.g., Respected/Dear Sir/Ma’am

I am (name), who works at your company as a (designation), whose employee ID number is ××××.

I would request you to issue me an experience certificate as (reason). I am glad that I learned so much from this company and have gained a better opportunity because of my achievements in this company. (Request again for the experience certificate.)

I would be highly grateful for the same.

Thank you in advance.

Yours faithfully/truly/sincerely

(Signature)

Your name in block letters.

Your designation

Contact number

Email Address:

Request Letter for an Experience Certificate Sample

The guidelines and format given above would have given you an idea of how to properly write a letter for an experience certificate. If you are still confused, then don’t worry. Go through the sample letters we have given below.

Sample Letter 1

Julan Swami

Mahima Society

Tilak Nagar

Hyderabad – 162748

Date – 6 June 2022

HR Department

Robocop Ltd.

Hyderabad – 162748

Sub: Request for an experience certificate

Respected Sir,

I am Julan Swami, an employee of Robocop Ltd. in the accounts department with employee id number E0909.

As you already know, I have served the notice period of sixty days, which ended yesterday. I would like to request that you please issue me an experience certificate so that I can begin the process of joining another company. Working with Robocop Ltd was a boost for my career and I learned a lot in my three-year journey with this company.

I will be joining the new company on June 16, 2022, so I kindly request that you please issue me an experience certificate before the date mentioned. I would be very grateful if you did the needful.

Thank you in advance.

Yours truly,

(Signature)

JHULAN SWAMI

Accounts Department

Employee id number – E0909

Contact number – 0000000000

Email id – julanswami@robocop.com

Explore More Sample Letters

Sample Letter 2

Eric Decker

123, Suraj Building

Martin Road

Thane-401047

Date- 16 August 2022

Amit Mishra

HR Manager

Teletalk PVT Ltd.

Thane-401852

Sub: Request for experience certificate

Dear Amit Mishra,

I am Eric Decker, an employee in the sales department of your prestigious company, Teletalk Pvt. Ltd., with employee ID number G5713.

I would like to inform you that I have decided to join BSLN Ltd for new experience and growth in my career. I will serve a short notice period of fifteen days and I am ready to bear one month’s salary against that short notice period. My last day at Teletalk Private Limited will be on August 31st, 2022. Working with Teletalk Pvt. Ltd. was like a dream come true for me as I have learned many skills and obtained great knowledge which will help me in my career ahead.

I would beg you to please issue me an experience certificate on or before September 2, 2022, as I have to submit it to my new company by September 3, 2022.

I would be highly obliged if you issued me an experience certificate at the earliest.

Thank you in anticipation.

Yours sincerely,

(Signature)

ERIC DECKER

Sales Department

Employee id number-G5713

Contact number-7878××××××

Email id- ericdecker@teletalk.com

Frequently Asked Questions on the Request Letter for Experience Certificate

Question 1. What details have to be mentioned in the request letter for the experience certificate?

Answer. All relevant details like your designation, employee ID number, the reason for leaving the company, and your experience with the company should be mentioned. Also, mention your contact number and email ID at the end of the letter.

Question 2. What is an experience certificate?

Answer. An experience certificate is a type of experience letter which states that the employee has worked for a particular company that issues it. An experience certificate is always written on the letterhead of the company.

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