Before getting on to the salary certificate letter, let us know what a salary certificate is. Well, a salary certificate is a document issued by an employer to its employees, on a monthly basis. It is usually sent by the finance team of any organisation through mail or a printed hard copy. A salary certificate can include the information of the employee like the employee’s name, designation, date of joining, number of years he/she has been working, performance in the company and the complete salary structure.
A salary certificate basically is the complete information about an employee’s salary which includes their monthly total earnings, monthly total deductions, their break-ups and a summary of net salary received during the month. But there may be some cases when an employee is required to write a letter to the HR or manager requesting a salary certificate.
Salary Certificate Letter: Guidelines and Tips
When written from the Employee’s point of view:
- It is a formal letter and a respectful and polite tone should be used. It should be brief, concise, clear and straightforward.
- The letter should be addressed to the HR, finance manager or the person in charge.
- The employees should state their professional information so that their requests can be processed.
- The employee must mention the reason behind the request for example bank loan application, credit card application, visa application, scholarships,
- Present your sincerity and faithfulness to the organisation. At the end of the letter, the employee must express gratitude toward the recipient.
- If the employee is taking applying for any matter related to the bank then they should provide proper information about the bank in the letter.
- The employee must proofread the letter and make corrections in grammar and punctuation.
When written from the Employers point of view:
- The matter of the letter should be kept brief and straight to the point.
- The letter must include the employee’s ID, branch, department and designation.
- Like any other communication, the salary certificate letter must be correctly dated.
- The tone of the letter/certificate should be highly professional.
- Any kind of informal information about the employee shouldn’t be mentioned.
Format of Salary Certificate Letter from the Employer
To,
ABC
Date:
Time:
Body of the letter
Employer’s name
Designation
Organisation’s address
Contact: (email or phone number)
Format of Salary Certificate Letter from the Employee
Sender’s address
Date
Receiver’s name
Title
Company name
Salutation
Body of the letter
Sincerely
Sender’s name
Sample 1- From the Employer
To,
Miss Sharma
Date: 22/05/2022
Time: 12:35 PM
This is to certify that Miss Tulika Sharma has been working as the retail head at Reliable Private Limited for the last three years since 20 August 2019. The company is paying a monthly salary of 40,000 and her annual salary will be 5,50,000. During her entire tenure where she was found to be sincere and hard-working.
This letter is being issued at the request of the employee, we hold no accountability on behalf of the letter.
(Table of salary distribution is to be attached here)
Manas Dubey,
HR manager,
Reliable Pvt. Ltd.,
Outer Ring Road,
Bangalore
Contact: We@reliable
Explore More Sample Letters
- Leave Letter
- Letter to Uncle Thanking him for Birthday Gift
- Joining Letter After Leave
- Invitation Letter for Chief Guest
- Letter to Editor Format
- Consent Letter
- Complaint Letter Format
- Authorization Letter
- Application for Bank Statement
- Apology Letter Format
- Paternity Leave Application
- Salary Increment Letter
- Permission Letter Format
- Enquiry Letter
- Cheque Book Request Letter
- Application For Character Certificate
- Name Change Request Letter Sample
- Internship Request Letter
- Application For Migration Certificate
- NOC Application Format
- Application For ATM Card
- DD Cancellation Letter
Sample 2 – From the Employee
451, Vasant Tower,
Narang Road,
AB Nagar,
Mumbai
25/06/2022
Mr Jain,
HR Manager
Manya Clothing
Respected Sir,
I, Sarthak Shah, am writing his letter to request the issuance of my salary certificate. I am applying for a credit card, for the process of which the bank has asked me to submit a salary certificate from my current employer. The bank needs my income proof along with the necessary documentation.
I have applied for a credit card from the Central bank of Punjab, Jawahar Nagar, Mumbai. For the issuance of the same, I am required to show my salary certificate.
I, therefore, request you to please provide me with the same on or before 7th July 2022.
Thank you,
Sincerely,
Sarthak Shah
FAQs about Salary Certificate Letter
Question 1. What is a salary certificate letter?
Answer. A salary certificate letter is a formal document which states the details of an employee’s monthly salary. A salary certificate can be issued on the basis of two points of view i.e. from the point of view of the employer and from the point of view of the employee.
Question 2. In what cases can an employee request a salary certificate?
Answer. There are numerous cases where an employee might need to show their salary certificate as proof of their monthly income. Some of the cases are bank loan applications, Visa applications, credit card applications, scholarships, fees submissions, subsidies etc.
Question 3. Is a salary certificate letter important for an employee?
Answer. Yes, a salary certificate letter is very important for an employee as they might need it as proof of their monthly income and also as proof that they have worked in an organisation for a particular period of time.
Question 4. Who issues the salary certificate in a company?
Answer. As employees when they need a salary certificate they are required to make a request letter to the HR department or the officer/manager in charge. The application is sent to the clerical area of the department for processing and within the next few days, a salary certificate for the employee is issued.
Question 5. What are the details which need to be included in the salary certificate?
Answer. While the issuance of a salary certificate the following basic details must be included:
- The name, address, employee ID, designation, department and work location of the employee.
- Work tenure and behaviour/ethics at work
Leave a Reply