Goods sent Casually: Meaning, Accounting Treatment, Examples etc

Usually, when the goods are sold to the customer, they are immediately treated as sales and the revenue is recognized. However, when the goods are sold on approval or return basis the accounting treatment is different. The sale is recorded only when the goods are approved by the buyer. We will here discuss the treatment for Goods sent casually.

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Goods sent Frequently
Good sent Numerously

Goods Sent Casually

When the goods are sent casually i.e. when there are a few transactions, the goods sent on approval or return basis are treated as ordinary sales by the seller. If within the specified time limit the goods are accepted or are not returned then no entry needs to be passed. We will treat them as sold for which we have already passed an entry before. If the goods are rejected or returned or no intimation is received within the specified time limit, the entry to reverse the sales is passed.

Learn more about Goods sent numerously here in detail.

However, if the goods are still lying with the buyer or the receiver of goods at the end of the accounting year and the specified time limit is set to expire, they are treated as closing stock. Thus, the entry for sales made earlier is cancelled and they are recorded at cost price. However, when the goods are returned by the customer after the specified time limit no entry is passed.

Goods sent Casually

Journal Entries for Goods sent Casually

Date	Particulars		Amount	Amount
1. For goods sent on Approval or Return basis	Debtors A/c / Customer’s A/c	Dr.	xx
	To Sales A/c			xx
	(Being goods sent on return or approval basis recorded at Invoice Price)
2. For goods accepted at invoice price	No Entry
3. When goods are accepted at a price higher than invoice price	Debtors A/c / Customer’s A/c	Dr.	xx
	To Sales A/c			xx
	(Being difference in sale price recorded)
4. When goods are accepted at a price lower than invoice price	Sales A/c	Dr.	xx
	To Debtors A/c / Customer’s A/c			xx
	(Being difference in sale price recorded)
5. For goods rejected or returned within the specified time limit	Sales A/c/ Sales Return A/c	Dr.	xx
	To Debtors A/c / Customer’s A/c			xx
	(Being goods recorded as sales now reversed)
6. When the specified time limit is yet to expire and goods are lying with the customers, at the year-end	Sales A/c	Dr.	xx
	To Debtors A/c / Customer’s A/c			xx
	(Being entry for sales made earlier reversed at invoice price)
7. For treating the goods sent on approval or return basis as closing stock	Goods sent on Approval or Return basis A/c	Dr.	xx
	To Trading A/c			xx
	(Being goods sent on approval or return basis recorded as closing stock at cost or market price, whichever is lower)

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Solved Example For You

Q: GE Electronics sends goods on sale on approval or return basis to its customers. The following are the transactions for 2017:

Jan. 31 Sent goods to A on sale on approval or return basis at cost plus 25% ₹100000

Feb 25 Goods approved by the customer ₹ 30000

Mar 5 Goods returned by the customer ₹20000

Mar 31 Goods lying with the customer for approval ₹50000

Pass the necessary journal entries for the year ending 31^st March 2017.

Ans: In the books of GE Electronics

Date	Particulars		Amount (Dr.)	Amount (Cr.)

31 Jan	A’s A/c	Dr.	100000
	To Sales A/c			100000
	(Being goods sent on return or approval basis recorded at Invoice Price)
5 Mar	Sales Return A/c	Dr.	20000
	To A’s A/c			20000
	(Being goods recorded as sales now reversed)
31 Mar	Sales A/c	Dr.	50000
	To A’s A/c			50000
	(Being entry for sales made earlier reversed at invoice price)
31 Mar	Goods sent on Approval or Return basis A/c	Dr.	40000
	To Trading A/c			40000
	(Being goods sent on approval or return basis recorded as closing stock at cost price)