Computerized Accounting Environment

Intro to Tally

Tally is a complete system for business accounting and inventory management. It provides various facilities like Govt. supported formats, multilingual operations, online functions and processing for small, medium and big businesses. The present version of Tally has many advanced features like better data migrating, payroll management, TDS, TCS, job costing and point- of sale invoicing etc. Let’s look at Tally Basics.

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Intro to Tally Basics

Functions Key Combination: 

F1 •This function is used to select a company. It is also used to select inventory and accounts button.

•It is available at all master’s menu screen. Appears at the Accounting/ Inventory vouchers creation and alteration screen.

F2 •It is used to change the time period.
F3 •For selecting the company

•For a change the menu period

F4 •For Selecting of Contra Voucher

•Appears at the Accounting vouchers creation and alteration screen.

F5 • For selecting the Payment Voucher

•Appears at the Accounting/ Inventory vouchers creation and alteration screen.

F6 •For selecting the Receipt voucher

•Appears at the Accounting/ Inventory vouchers creation and alteration screen.

F7 •For selecting the Journal voucher

•Appears at the Accounting vouchers creation and alteration screen.

F8 •For selecting the Sales voucher

•Appears at the Accounting vouchers creation and alteration screen

CTRL+F8 •For selecting the Credit Note voucher

•Appears at the Accounting/ Inventory vouchers creation and alteration screen

F9 •For selecting the Purchase voucher

•At Accounting  Voucher creation and alteration screen

CTRL+F9 •For selecting the Purchase voucher

•At Inventory Voucher creation and alteration screen

F10 •For selecting the Memorandum voucher

•At Inventory Voucher creation and alteration screen

CTRL+F10 •For selecting the Memorandum voucher

•At Inventory Voucher creation and alteration screen

F11 •For selecting the Functions and Features screen

•At almost all screens in TALLY

F12 •To select the configure screen

•At almost all screens in TALLY

 Tally Basics

Browse more Topics under Computerised Accounting Environment

(Source: freepik.com)

Voucher Entry Shortcut Keys of Tally:

ALT + D: For deleting a voucher / a master / a column in any columnar report

 

ALT + E: For exporting the report in ASCII, HTML OR XML format
ALT + I: For inserting a voucher (For toggle between Item and Accounting invoice)

 

ALT + L: For selecting the Language Configuration

 

ALT + K: For selecting the Keyboard Configuration

 

ALT + O: To upload the report on your website
ALT + L: For selecting a language for Tally Interface
ALT + M:

 

For Email the report
ALT + N: For view the report in automatic columns

 

ALT + P: For print the report
ALT + R: For removing a line in a report
ALT + S:

 

For bring back a line you removed using ALT + R
ALT + U:

 

For retrieving the last line which is deleted using Alt + R
ALT+ V: From Invoice screen for bringing Stock Journal screen
ALT + W:

 

For view the Tally Web browser
ALT + X:

 

For cancel a voucher in Day Book/List of Vouchers
ALT + R: For Register Tally

 

CTRL + A: To accept a form

 

CTRL + B: For selecting the Budget
CTRL + ALT + B: For checking the Company Statutory details

 

CTRL + C: For selecting the Cost Centre / Cost Category
CTRL+ E: For selecting the Currencies

 

CTRL + G:

 

For selecting the Group
CTRL + I:

 

For selecting the Stock Items
Ctrl + Alt + I:

 

For import statutory masters
CTRL + L: For selecting the Ledger / marking a Voucher as Optional

 

CTRL + O:

 

For selecting the Godowns
CTRL + Q: To abandon a form

 

CTRL + R: For repeat narration in the same voucher type

 

CTRL + Alt + R: To Rewrite data for a Company

 Key Combination used for navigation:

Windows Functionality Availability
Pg Up To Display the previous voucher during voucher entry/alter At voucher entry and alteration screens
Pg Dn To Display next voucher during voucher entry/alter At voucher entry and alteration screens
ENTER for accepting anything, you type into a field.

To accept a voucher or Master.

To get a report with further details of an item in a report.

This key may be used in most areas in TALLY

At the receivables report – press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and

payments against this bill, etc.)

ESC For removing what you typed into a field.

To come out of a screen

For indicating you do not want to accept a voucher.

At almost all screens in TALLY.
SHIFT +

ENTER

To Collapse next level details At Voucher Register screen and Trial Balance report
SHIFT +

ENTER

To explode a line into its details

 

In almost all Reports:

At a Group/Stock Group/Cost Category/Godown/Stock Category –displays Sub Groups and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock Categories.

In a Voucher – displays its entries with narration.

In a Stock Item- displays its godowns and details of the batch.

At Voucher Register screen – displays the next level details of vouchers.

At Trial Balance report – displays the next level details of vouchers.

CTRL +

ENTER

For altering a master while making an entry or viewing a report At voucher entry and alteration screens

At all reports

 

 

 Solved example for you:

Question: Describe Tally in brief?

Ans. Tally is accounting software. It is very useful in all types of organizations. Tally is a complete package for business accounting and inventory management. It provides various features like Govt. supported formats, multilingual operations, online functions and processing for small, medium and big businesses.

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