Utility Software

File Management Tools

File Management Tools

File management tools are utility software that manages files of the computer system. Since files are an important part of the system as all the data is stored in the files. Therefore, this utility software help to browse, search, arrange, find information, and quickly preview the files of the system.

A utility software or system utilities is a type of system software that helps in the proper and smooth functioning of a computer system. Moreover, they assist the operating system to manage, organize, maintain and optimize the functioning of a computer system. A file management system has a limited amount of capabilities. Furthermore, they work on files or a group of files. We can also call them file manager.

Windows Explorer is a default file management tool present in the system. Some other examples of file management tools are Google Desktop, Double Commander, Directory Opus, etc.

Functions of the File Management System

Functions of a file management system are as follows:

  • Store, arrange, or accessing files on a disk or other storage locations.
  • Creating new files.
  • Displaying the old files.
  • Adding and editing the data in files.
  • Moving files from one location to another.
  • Sorting files according to the given criteria. For example, file size, file location, modified date, creation date, etc.

Features of the File Management System

A file management system has the following features:

  • Arranging the files and folders hierarchically.
  • Report generation
  • Notes
  • Status
  • Assigning documents for processing in a queue.
  • Add or edit metadata of files.
  • Create, modify, delete, or manage other file operations.
  • Simple interact to access and manage files.
  • Managing different types of files with extensions .xls, .pdf, .doc etc

Windows Explorer: Default File Management Tool

Windows Explorer is a file utility program included in windows explorer with the nameĀ file explorer. a file management system which is the default management tool. It allows the user to view, access, manage, or delete files on your system using a simple window. Functions and features of windows explore are as follows:

  • It can access and manage files of different software namely, excel, word, etc
  • Helps to browse files on your hard drive and also, external storage like USB.
  • It helps to manage files in a hierarchy in folders.
  • Moreover, it also helps to drag and move files among folders.

The default file management tool in mac devices isĀ Finder. Although Windows Explorer and Finder have many features, they are not enough for business purposes.

Examples of File Management Tool

Certain examples are as follows:

  • eFileCabinet
  • Microsoft OneDrive
  • Dropbox
  • Apple iCloud
  • Google Drive

Frequently Asked Questions (FAQs)

Q1. What is a file management tool?

A1. File management tools are utility software that manages files of the computer system. Since files are an important part of the system as all the data is stored in the files. Therefore, this utility software help to browse, search, arrange, find information, and quickly preview the files of the system.

Q2. Name some famous file management tools.

A2. Common file management software is as follows:

  • eFileCabinet
  • Microsoft OneDrive
  • Dropbox
  • Apple iCloud
  • Google Drive
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