Letter Writing

Joining Letter After Leave

We are always in need of a leave of absence, whether for a vacation, illness, a family emergency, or some exams. In certain cases, we cannot avoid taking a leave from our work. So, when we end our leave period, we need to rejoin our offices or work and get back to our normal lives. But to do so, we need to follow a process that involves writing a letter of rejoining to your office management. It can sometimes be difficult to re-join after a long time, but if your rejoining letter is persuasive enough, you may be able to do so. To get detailed information regarding how to write a joining letter after leave, please read the full article and have a look at the samples given below.

Joining Letter After Leave

What do you mean by a Joining Letter after Leave?

A joining letter after leave is basically a rejoining request letter that is written to the authority to accept your return to the workplace after a leave. The letter of rejoining is written to the head authority or managing authority of your workplace, so the letter should always be written formally. Be as brief and to the point as possible in your letter. Whenever we are writing a formal letter, we have to make sure the tone of the letter is very polite and respectful. Look at the format below to write a proper joining letter after a leave.

Format for Joining Letter After Leave

  1. The letter starts with the ‘From’ address, which is the sender’s address.
  2. The date should be mentioned on which the letter was written.
  3. Next is the ‘To’ address, which is the receiver’s address.
  4. The subject of the letter is the most important part of the letter as it states the reason for which it is written.
  5. A salutation is done, e.g. “Dear Sir/Ma’am”, “Respected Sir/Ma’am”.
  6. Then the main body of the letter is written, which includes the topic already mentioned in the subject of the letter.
  7. End the letter with “Yours faithfully”, “Yours sincerely”.
  8. The signature of the person sending the letter and his name in block letters. Employee designation and employee ID numbers should also be mentioned.

Sample Letters of Joining After Leave

Read all the sample letters to get an excellent understanding of how to write a letter of joining after a leave.

Sample Letter 1.  Joining Letter after a Leave after an Examination

Vinay Kumar

43 Malhar Plaza,

Vijay Chowk


Date – 19 February 2022

The HR manager

Panasonic Limited

Sitaram Plaza


Sub: Joining Application after a Leave due to Examination.

Dear Atul,

I am Vinay Kumar, who works at your company as a senior executive. My employee ID is 100856. So, I am writing this letter to inform you that I will be rejoining the company on February 21, 2022.

I was on leave for a period of 20 days beginning from February 1, 2022, to February 20, 2022, for my CA examination. I would like to inform you that the exams went great and I am expecting a positive result.

It would be kind if you accepted my rejoining request and reverted to me. I shall be grateful for the same.

Thank you.

Yours sincerely,


Vinay Kumar,

Employee number: 100856

Sample Letter 2. Rejoining Letter after a 6 Month Hiatus

Radhesh Bhagat

116 Shriji Appartments

Ramniwas Chowk

Jaipur – 401765

Date – 19 June 2022

HR Manager

Ultratech Cement PVT LTD.

Jamwal Complex

Jaipur – 401775

Sub: Rejoining Request Letter after a Gap of Six Months

Respected Sir,

I am Radhesh Bhagat I used to work at your company as an HR assistant. My previous employee ID was 10501.

I had taken a break from my job for the last six months as my dad had passed away and there was no one to operate my family business. I would like to inform you that my family business is now being operated by my wife and is stable.

If the post of HR assistant is still vacant, I am available once again to serve my old company from July 1, 2022. I am available for an interview next week. I hope you will consider my rejoining request. Please get back to me regarding the same. I will be extremely grateful for the same.

Thank you in advance.

Yours faithfully,



Employee id: 10501

Explore More Sample Letters

Sample Letter 3. Rejoining Letter after Sick Leave

Dhruvi Patel

702 Vaibhav Complex

Bhuddhadev Nagar


Date – 31 July 2022

The Principal

St. Johns College of Commerce


Sub: Joining Application Letter after Sick Leave

Respected Ma’am,

I am Dhruvi Patel, who works as a Senior Professor at your college in the commerce section. I was on sick leave of 30 days from July 1st, 2022 to July 30th, 2022 as I had met with an accident and had fractured my left leg.

So, I would like to inform you that my leg has recovered fully and I am back on my feet. I am quite excited to start my job again.

It would be very kind of you if you accepted my request to rejoin and allowed me to join from August 1st, 2022 onwards.

I would be highly grateful for the same.

Thank you.

Yours sincerely,



Senior Professor

Frequently Asked Questions about Joining Letters after a Leave of Absence

Q1. How do I write a rejoining letter after a leave of absence?

Answer. A rejoining letter is written to the head of authority or the HR manager, so the letter should be in a formal format. Your letter should be very convincing, which increases the chances of you getting the job back.

Q2. Should I explain every detail of the reason for my leave in my rejoining letter?

Answer. As it is a formal letter, try to keep the letter as short and to the point as possible. Explain your reason for the leave of absence in a nutshell. Express your gratitude towards the employer at the end of the letter.

Q3. Can I write a rejoining letter to a company after one year of leaving my job?

Answer. A rejoining request letter can be written whenever you feel you want to rejoin your old company, provided the post you are applying for is still vacant and you have a strong reason for coming back. Usually, coming back after such a long gap can be very difficult, but you can always try your luck.

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