Letter Writing

Enquiry Letter

Not everyone knows everything; sometimes you need to find something you don’t know or want to know.  Writing an enquiry letter is a professional way to do this. Read the article to find out what an enquiry letter is and how to write an enquiry letter. This article will contain the guidelines and various samples of enquiry letter for different uses. Therefore, it will make writing enquiry letters easy for you.

enquiry letter

Enquiry Letter to a Shop – Writing Guidelines or Tips

  • The request letter should be written like a formal letter.
  • The letter must include the sender’s contact information, address, or email address at the beginning of the letter.
  • The request letter must include all aspects of the item you request.
  • The recipient’s date and address must be included.
  • Be sure to include the salute at the beginning of the letter and the signature, name, and title at the end.
  • Must be concise and clearly written.

Enquiry Letter to the Employer or Manager – Writing Guidelines or Tips 

In addition to the above guidelines,

  • Employee needs to mention how to reach out to you in case there is a job opportunity, in the application.

Format of an Enquiry Letter

[Sender’s Address]


[Receiver’s Address]




[Yours sincerely]



Sample Enquiry Letter 1 –  Business Enquiry for Bulk Purchase of Materials

89B, Shamma Cottage,


Tamil Nadu-630202

2nd January 2022


The Manager,

Suraj Cloth Organisation,


Surat – 395003

Subject: Bulk Purchase of Fabrics

Sir / Ma’am,

I am writing this letter as I have the intention to buy cloth materials in bulk. I came across your store and have told your supply manager about it.

I own a boutique that sells tailored wear and need the right materials for a sari, salwar suits, and lehenga.
I’m looking for a crepe, georgette, double georgette, linen, cotton, cotton floss, jute, brass floss, and chiffon materials. I would appreciate it if you could send us the colors and patterns available in these categories and their prices.

Once we see the different patterns and colors, we’ll let you know what you can send us a sample of. If you have any queries about the points mentioned in the letter, feel free to contact me.

Thank you,

Yours sincerely,



Explore More Sample Letters

Sample Enquiry Letter 2 – Job Information

142 C, Blue Bird Apartments,

Firefly Lane,


Bangalore – 560027

5 January 2022


The HR Manager,

Ellem Academy.


Bangalore – 560066

Subject: Enquiry for English Instructor Position

Sir / Ma’am,

See my dated email 28 December 2021; I would like to ask about the vacancy of English teachers at your esteemed educational institution.
I finished studying at graduate school in English. I teach English and have 2 years of experience working as an English trainer.

I was looking for an opportunity to work with an organization like yours to educate students in collaboration with various institutions. I would like to know more about the position and other related matters. Send me a pamphlet to find out more about your organization and activities.

I look forward to hearing from you soon. I have included a copy of my updated resume for your browsing.

Thanking you,

Yours sincerely,



Sample Enquiry Letter 3 – Return and Exchange or Damaged Product


Subject: Return and Exchange Procedure Request


I am Rachel Green, from Tailor Man Clothing Product company. I ordered 100 suits on July 2, 2022, and received them today (August 1, 2022).  I found that item numbers 24, 27, 54, 72, 89, and 93 were damaged upon examination. Please tell me the procedure for return or exchange. We will need the suits for next week’s event, so we would appreciate it if you could revert the details as soon as possible. So, that we can start the return process as soon as possible.

Thank you,

Yours sincerely,



Tailor man Clothing Company

Contact: 017-59623443

Sample Enquiry Letter 4 –  By a parent to Dean asking for information on a course

302, Hi Life Apartments

Malado, Mumbai.

Date – October 12, 2022


The Dean,
Mass Communication Research Institute,
Delhi University,
New Delhi – 45

Subject: Enquiry about a bachelor’s degree in the media.

Dear Sir/Ma’am,

I am Mrs. Gupta mother of Suryansh Gupta. My son is studying in class XII and wants to study the media. So I’m writing to ask about the course in question. Please let me know the details regarding Course content, study period, fee structure, and admission requirements.

I would like to know about the admission procedure and information about hostel availability. Also, I would like to know what kind of internship opportunities are open to my son after completing the course.

Thanking You,

Yours Sincerely,

Mrs. Gupta

Phone Number – 897989XXXX

FAQs on Enquiry Letter

Question 1. How to write an enquiry letter?

Answer. When creating a request letter, you must follow the formal letter format. Please provide all the necessary information about the product or service you would like to contact. List all the details you would like to know about a product or service. Enter your address/contact details so that the letter/email recipient can reply with the details.

Question 2. How do I end the enquiry letter that I am writing?

Answer. You can end the request letter with “Thank you”, “We look forward to hearing from you”, etc.

Question 3. How do I get an enquiry email?

Answer. inquiry emails can be started with a salute. Then we will write the body of the email. Here, we will first introduce who you are and then explain the purpose of the email.

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