A permission letter can be written for a variety of reasons, including requesting leave to go on vacation, attending a ceremony, granting permission to use someone else’s copyrighted work, and so on. In any case, knowing how to draft a permission letter is critical to ensuring that the recipient has the authority to carry out a specified action without legal repercussions. In this article, we will look at the permission letter format along with its sample letters.
Permission Letter
A permission letter is a formal letter submitted to higher authorities seeking authorization for a specific condition or forthcoming intentions. Always remember to address the letter to the correct person, who has the ability to grant authorization. The language of the letter should be formal and simple; polite terms (may I, could I, shall I) should be used to convey the purpose of the message.
Guidelines to Write a Permission Letter
- Keep the letter free of grammatical faults and errors.
- Make sure the wording used in the letter is formal and to the point.
- Send your request to the appropriate authority.
- Please provide your contact information for future reference.
- Make certain that the information you submit, such as your address and contact information, is correct and accurate.
- Avoid missing the most vital topics by being explicit and addressing your reasons for writing the letter.
- It’s a good idea to print a duplicate or three copies so you have one for your records.
- Sign permission letters by hand using only black or blue ink.
Permission Letter Format
To,
Recipient’s Name
Recipient’s Designation
Recipient’s Address
Date
Subject: Requesting permission for ____________
Salutation
Body of the letter: The first paragraph can describe the letter’s purpose, while the second paragraph can focus on the specifics of the situation at hand.
Complimentary Closing
Signature
Sender’s Name
Contact Details (if necessary)
Permission Letter Samples
Sample 1 – Letter of Permission for Leave from Work
To,
David Jobs
Senior Project Manager
ACL Technologies
Mumbai – 20
10th November 2021
Subject: Requesting Permission for Granting Leave
Dear Sir,
My name is Ravi Mishra, and I work in your team as a Senior Software Developer. And I’m writing to ask for permission to take a three-day leave from November 20th to November 23rd. The reason for my leave is that my cousin is getting married, and I need to travel out of town; the journey will take one day each way.
I will complete the tasks allocated to me, and my absence will have no effect on the ongoing project. For that time, my colleague, Prakash Jha will handle the remainder of the task in my absence.
Looking for a favourable response from you.
Thanking you,
Yours Sincerely,
Ravi Mishra
Signature
Senior Software Developer
Explore More Sample Letters
- Leave Letter
- Letter to Uncle Thanking him for Birthday Gift
- Joining Letter After Leave
- Invitation Letter for Chief Guest
- Letter to Editor Format
- Consent Letter
- Complaint Letter Format
- Authorization Letter
- Application for Bank Statement
- Apology Letter Format
- Paternity Leave Application
- Salary Increment Letter
- Permission Letter Format
- Enquiry Letter
- Cheque Book Request Letter
- Application For Character Certificate
- Name Change Request Letter Sample
- Internship Request Letter
- Application For Migration Certificate
- NOC Application Format
- Application For ATM Card
- DD Cancellation Letter
Sample 2 – Letter of Permission to Work as an Intern
To,
The HR
CubiQs Pvt. Ltd.
Bangalore
5th January 2022
Subject: Seeking Permission for working as an Intern
Respected Sir/Madam,
I am Joel Johnson, a final year student of IT Engineering at XYZ Institute of Technology. I’m writing to express my desire to serve as a Backend Developer intern for your organization for three months. I’ve been learning everything there is to know about coding and have been hoping for an opportunity to work with a thriving firm like yours.
I request you to kindly allow me to be a member of your Development team as this would be an excellent opportunity for me to learn everything there is to know about being a Developer and help me take a significant step further in shaping my future career. I commit to trying my best, dedicating my time to learning, and putting what I learn into practice throughout my time there. I am also sending my résumé, and I am prepared to go through an interview round to demonstrate my abilities and tenacity.
Looking forward to hearing from you.
Thank you.
Yours Sincerely,
Joel Johnson
Signature
Sample 3 – Copyright Permission Request Letter
To,
Anglo Indian Café
34th Street, Della Adventures
Lonavala
3rd April 2022
Subject: Request For Use of Copyrighted Material
Dear Sir/Madam,
I hope you are well as I write this letter. I’m writing to ask for your formal permission to combine and use the video bytes I shot of your stylish cafe as a YouTube video on my channel.
I am a Vlogger, and your café is one of the greatest in town. If you grant us permission, I would like to promote it in my YouTube video. I truly appreciated your great cuisine and how attentive you were to your clients.
If you allow me permission, I will ensure that all copyright credits are given to you, and I feel we will both profit from our collaboration. At the bottom, I’ve included my email address and a link to my YouTube account.
Thank You For Your Time and Consideration
Yours Sincerely,
Will Smith
Frequently Asked Questions
Q1. What exactly is a permission letter?
Answer. A permission letter is an official letter issued to request permission from your superiors to do or go somewhere. The purpose for requesting permission could be anything, such as requesting leave for vacation, going on a trip, attending a ceremony, and so on.
Q2. How should a Letter of Permission be written?
Answer. Permission letters should be authentic and truthful to the best of your ability. Be specific with your reasons and facts before writing an appealing letter. When writing a permission letter, make sure to include appropriate subject lines and closes.
Q3. What is the Permission Letter Format?
Answer. The Permission Letter Format is as follows:
- Correct heading
- The Date
- Address the intended recipient
- Recipient’s Address
- Salutation
- Subject
- The Letter’s Body
- Complimentary Closing
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