Letter Writing

Permission Letter Format

A permission letter can be written for a variety of reasons, including requesting leave to go on vacation, attending a ceremony, granting permission to use someone else’s copyrighted work, and so on. In any case, knowing how to draft a permission letter is critical to ensuring that the recipient has the authority to carry out a specified action without legal repercussions. In this article, we will look at the permission letter format along with its sample letters.

Permission Letter

Permission Letter

A permission letter is a formal letter submitted to higher authorities seeking authorization for a specific condition or forthcoming intentions. Always remember to address the letter to the correct person, who has the ability to grant authorization. The language of the letter should be formal and simple; polite terms (may I, could I, shall I) should be used to convey the purpose of the message.

Guidelines to Write a Permission Letter

  • Keep the letter free of grammatical faults and errors.
  • Make sure the wording used in the letter is formal and to the point.
  • Send your request to the appropriate authority.
  • Please provide your contact information for future reference.
  • Make certain that the information you submit, such as your address and contact information, is correct and accurate.
  • Avoid missing the most vital topics by being explicit and addressing your reasons for writing the letter.
  • It’s a good idea to print a duplicate or three copies so you have one for your records.
  • Sign permission letters by hand using only black or blue ink.

Permission Letter Format


Recipient’s Name

Recipient’s Designation

Recipient’s Address



Subject: Requesting permission for ____________



Body of the letter: The first paragraph can describe the letter’s purpose, while the second paragraph can focus on the specifics of the situation at hand.


Complimentary Closing


Sender’s Name

Contact Details (if necessary)

Permission Letter Samples

Sample 1 – Letter of Permission for Leave from Work


David Jobs

Senior Project Manager

ACL Technologies

Mumbai – 20

10th November 2021


Subject: Requesting Permission for Granting Leave


Dear Sir,

My name is Ravi Mishra, and I work in your team as a Senior Software Developer. And I’m writing to ask for permission to take a three-day leave from November 20th to November 23rd. The reason for my leave is that my cousin is getting married, and I need to travel out of town; the journey will take one day each way.

I will complete the tasks allocated to me, and my absence will have no effect on the ongoing project. For that time, my colleague, Prakash Jha will handle the remainder of the task in my absence.

Looking for a favourable response from you.


Thanking you,

Yours Sincerely,

Ravi Mishra


Senior Software Developer

Explore More Sample Letters

Sample 2 – Letter of Permission to Work as an Intern


The HR

CubiQs Pvt. Ltd.


5th January 2022


Subject: Seeking Permission for working as an Intern


Respected Sir/Madam,

I am Joel Johnson, a final year student of IT Engineering at XYZ Institute of Technology. I’m writing to express my desire to serve as a Backend Developer intern for your organization for three months. I’ve been learning everything there is to know about coding and have been hoping for an opportunity to work with a thriving firm like yours.

I request you to kindly allow me to be a member of your Development team as this would be an excellent opportunity for me to learn everything there is to know about being a Developer and help me take a significant step further in shaping my future career. I commit to trying my best, dedicating my time to learning, and putting what I learn into practice throughout my time there. I am also sending my résumé, and I am prepared to go through an interview round to demonstrate my abilities and tenacity.

Looking forward to hearing from you.


Thank you.

Yours Sincerely,

Joel Johnson


Sample 3 – Copyright Permission Request Letter


Anglo Indian Café

34th Street, Della Adventures


3rd April 2022


Subject: Request For Use of Copyrighted Material


Dear Sir/Madam,

I hope you are well as I write this letter. I’m writing to ask for your formal permission to combine and use the video bytes I shot of your stylish cafe as a YouTube video on my channel.

I am a Vlogger, and your café is one of the greatest in town. If you grant us permission, I would like to promote it in my YouTube video. I truly appreciated your great cuisine and how attentive you were to your clients.

If you allow me permission, I will ensure that all copyright credits are given to you, and I feel we will both profit from our collaboration. At the bottom, I’ve included my email address and a link to my YouTube account.


Thank You For Your Time and Consideration

Yours Sincerely,

Will Smith

Frequently Asked Questions

Q1. What exactly is a permission letter?

Answer. A permission letter is an official letter issued to request permission from your superiors to do or go somewhere. The purpose for requesting permission could be anything, such as requesting leave for vacation, going on a trip, attending a ceremony, and so on.

Q2. How should a Letter of Permission be written?

Answer. Permission letters should be authentic and truthful to the best of your ability. Be specific with your reasons and facts before writing an appealing letter. When writing a permission letter, make sure to include appropriate subject lines and closes.

Q3. What is the Permission Letter Format?

Answer. The Permission Letter Format is as follows:

  • Correct heading
  • The Date
  • Address the intended recipient
  • Recipient’s Address
  • Salutation
  • Subject
  • The Letter’s Body
  • Complimentary Closing
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