How to Write an Job Application Letter

A job application letter is a document that a person writes to their potential employer so as to give them information about their qualifications, experience, skills and knowledge. It is also known as a cover letter and is sent along with a resume and other necessary documents to the employer.

The basic role of a job application letter is to introduce your potential to employers and highlight your suitability for the job vacancy. It is one of the first things that make an impression on you in the eyes of the employer. While hiring, recruiters try to analyze how passionate a person is about taking up that particular job, thus, being genuine and truthful is one of the essential qualities that they look for in the candidate. The applicant needs to convince the employer that they are right for the job by presenting a detailed and clear job application letter.

job application letter

Job Application Letter: Tips and Guidelines

A job application letter should provide information about educational qualifications, career, goals, projects and other key details in a very crisp manner.
A job application letter should be professional in appearance.
It should be addressed to a specific person and their position should be mentioned.
One should attract attention to their skills, experience and knowledge in the job application letter.
Any kind of additional documents provided along with the application letter should be addressed/mentioned clearly.
The willingness for an interview ahead of the application should be expressed.
The applicant should write in such a tone which sounds enthusiastic and positive to the employer.
One should avoid mentioning repeatedly the skills and experiences which are already mentioned in the resume.
Write persuasively and proofread before submitting.

Format for Job Application Letter

Address of the Applicant

Date:

To,

The employer/HR,

Subject:

Salutation (Respected Sir/Ma’am),

Body of the letter

Thanking you,

Yours Sincerely/Truly

(Details of the applicant)

Sample for Job Application Letter 1 – Applying as a Fresher/Graduate

142, 12th Floor,

Vibrant Tower,

Andheri, Mumbai.

12th September 2021

To,

The HR Manager,

ABC Technologies,

Action Tower,

Mumbai.

Subject: Job application for the position of Software Engineer

Respected Ma’am,

I hope your day is going great. I am writing this to you regarding the software engineer position that has recently opened up in your company. I came across this position on a website and I believe that I qualify for the majority of the requirements.

I have completed my graduation in electronic communication from IIT Delhi in which I hold a CGPA of 8.65. During my graduation, I also pursued certificate courses in Java processing, front-end development and backend development.

I also recently completed a three-month internship with Sigma Technologies where I was a part of their front-end team.

I have attached my resume with this letter and I certainly believe my educational qualifications will be satisfactory as per your expectations and will meet all the requirements.

Looking forward to discussing my skill set in an interview.

Thanking you,

Yours truly,

Sakshi Mittal

Explore More Sample Letters

Sample for Job Application Letter 2 – Applying for a New Job

14, Balwant Nagar

Janpath Road,

Lucknow

9th January 2022

To,

Karan Nayak

HR Manager,

Potent Solutions,

Lucknow

Subject: Application for vacancy of Customer Service Manager

Dear Mr Nayak,

I hope you are having a productive day. I am excited to contact you about the customer service manager vacancy posted on Potent solutions’ website. I find myself a potential candidate for the position, given my career experience, education and core skills have prepared me to thrive in this role.

In my prior experiences involving marketing and sales, I have worked successfully with my team in converting clients and making core decisions. I have strong communication skills and can readily identify and resolve customer needs.

As my resume mentions, I have 4 years of experience in sales and marketing. And though I enjoyed my job a lot, with time I have realised that my customer care skills were more effective. This interest in customer care was strong enough to lead me and pursue a career in customer services.

I would love to continue this conversation with you over an interview and I believe that I can play an essential role in providing you with quality results. Looking forward to discussing more over an interview.

Thanking You,

Yours sincerely,

Viraj Mathur

FAQs on Job Application Letter

Question 1. What is a job application letter?

Answer. A job application letter is a professional document which allows your recruiter to know about your experiences, education, skills and knowledge about a particular field. It introduces you to your potential employer and highlights your suitability for the position you are applying to.

Question 2. What is important to include in a job application letter?

Answer. At the top of the letter:

Mention your contact details and address
Address properly the company/organisation you are applying to
The date
A formal greeting (using the appropriate title and name of the addresses).
A clear and brief subject of the letter

At the bottom of the letter:

An appropriate sign-off eg. Yours truly, yours faithfully etc.
Your name and signature

Question 3. Is a job application letter important?

Answer. Yes, a job application letter is an essential part of a written application. In many cases, an application letter is just as important as a resume. It is unlikely that your resume will be read if your application letter does not make a good first impression.

Question 4. What are the things that an applicant should avoid in their job application letter?

Answer. Following are some mentioned things that an applicant should avoid in the job application letter:

Job application letter should not be copied from any other resume publication sites
An applicant should always proofread their application letter and should not make any grammatical mistakes.
An applicant should put highlights on what the organisation will gain from hiring them, instead of just focusing on what the applicant will gain from the organisation.

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