Letter to the Principal for TC: Format and Sample Letters

A letter to the principal for TC is a formal letter written by a student asking for TC when they leave their previous school and want to join a new one. Usually, a student applies for a Transfer Certificate when they are moving from one institution to another for different reasons. A very common reason is when they complete the class 10th or class 12th and want to join another school for further studies. Sometimes, a student’s family gets transferred to a different city/country for work and they have to move with their family, which is also a reason to write an application for TC from College/School.

TC is helpful to students while taking admission to another school. A Transfer Certificate is a formal document that certifies that a student has left a particular school/college/university and is free to join a different one. Without a transfer certificate, the student is not capable of joining another school, college or institute. A student can apply for a Transfer Certificate by writing a letter informing the Principal/head of the school/college about the reason why they are planning to transfer.

Letter to the principal for TC

Letter to the Principal for TC: Guidelines and Tips

Usually, a school provides their student with the transfer certificate, but in case it’s not, then the student can ask for it by writing an application.
While writing the application the tone should be polite and respectful.
The subject of the application should be precise and in one sentence.
A student should mention a clear and genuine reason for why they need a Transfer certificate.
Any kind of informal information should not be mentioned and the matter of application should be to the point.
One should proofread the application for any spelling or grammatical mistakes.
Any kind of additional documentation needed for the procedure should be provided by the student.

Format of Letter to the Principal for TC

Sender’s address

Date: (dd/mm/yyyy)

Receiver’s address

Subject:

Salutation

Body of the application

Thank you.

Yours sincerely/faithfully/truly

Sender’s name

Attachments: (if any)

Sample 1 – Application for TC from School

32, Mangal City

Umaid Bhavan Road

Khajrana

Udaipur

Date: 24/05/2021

To,

The Principal,

ABC School,

Star Line Road

Udaipur

Subject: Application for issuance of a Transfer certificate

Respected Ma’am,

This is to inform you that I, Lalita Kiran Singh, a student of class 10th A of your prestigious school, will not be able to continue my studies further at the school as I’m shifting to Chennai with my family.

I would kindly request you to issue a transfer certificate so that I can enrol in a new school. Also, I have attached all the necessary documents for the procedure, with this letter.

I will be highly obliged if the certificate could be issued within two weeks.

Thank you.

Sincerely,

Lalita Kiran Singh

Attachments:

Class 10th mark sheet
Aadhaar card photocopy
Fee submission receipt

Explore More Sample Letters

Sample 2 – Application for TC written by Parents

11, Urja Bhawan

City Lights Road

Madhapur

Pune

Date: 13/04/2022

To,

The Principal

Xavier International School

Shiv Shakti Road

Pune

Subject: Application for issuance of a Transfer Certificate

Respected Ma’am,

I, Parimeeta Sharma, mother of Sruti Sharma, of 8th-A of your prestigious school, would like to inform you that my daughter would not be able to continue her studies in the school. My husband has been transferred to Bangalore and thus, our family will be leaving the city within the next 2 weeks.

I would kindly request you to issue the school leaving certificate to my daughter as soon as possible as I have to submit the same to the other institution where she will be taking the admission. I have attached all the necessary documents for the procedure, with this letter.

Thank you.

Yours truly

Parimeeta Sharma

Attachments:

Class 8th mark sheet
Aadhaar card photocopy
Fee submission receipt

Sample 3 – Written after the Completion of Studies from the Institution

22, Vasant Vihar

Pal Road

Malipura

Indore

Date: 13/03/2022

To,

The Principal

KAI International School,

Nanda Nagar

Indore

Subject: Application for the issuance of a transfer certificate

Respected Sir,

I pay my humble respects to you, my name is Nidhi Das and I was an earnest student of your school.

I cleared my 12th recently with a great result and I am planning to pursue higher studies at a college in Delhi. The documentation process for the same will be starting soon. Therefore, I request you to please provide me with a school Transfer certificate for admission purposes.

I shall be grateful if you could do the same at the earliest.

Thank you.

Yours obediently,

Nidhi Das

Attachments:

Class 12th mark sheet
Aadhaar card photocopy
Fee submission receipt

FAQs about Letter to the Principal for TC

Question 1. What is an application for TC?

Answer. A letter to the principal for TC is a formal letter written by a student asking for TC when they leave their previous school and want to join a new one. Usually, a student applies for a Transfer Certificate when they are moving from one institution to another for different reasons.

Question 2. Is getting a transfer certificate important for a student?

Answer. Yes, a transfer certificate is important for a student. TC is helpful to students while taking admission to another school. A Transfer Certificate is a formal document that certifies that a student has left a particular school/college/university and is free to join a different one. Without a transfer certificate, the student is not capable of joining another school, college or institute.

Question 3. For what reasons does a student need to write an application for TC?

Answer. A very common reason for a student to apply for TC is when they complete the class 10th or class 12th and want to join another school for further studies. Sometimes, a student’s family gets transferred to a different city/country for work and they have to move with their family, which is also a reason to write an application for TC from College/School.

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