Application for Hostel Allotment: Format and Sample Letters

When a student moves out of their city and wants to apply for residence in their school, college or university hostels, they need to write an application for hostel allotment so as to check if there is an availability of rooms in the hostel or not. The hostel may be owned by the college or can be a private one also, in either of the cases, an application needs to be written to the hostel owner or the warden to check the availability of a room or to pre-book a room. Like any other formal letter, an application for hostel allotment is also written in a formal way and has a particular format to it. It can be written by any student looking for accommodation in their school’s /college’s /university’s hostel.

Application for Hostel Allotment

Application for Hostel Allotment: Guidelines and Tips

Like any other formal letter, the allotment application should be written in a formal manner and the language used should be positive and professional.
Keep the tone of the application polite and genuine as you are making a request for accommodation.
The application should state your reason for writing and applying to the hostel.
Attach any kind of documents which might be needed for the process.
Address the application to a specific person. It can be the hostel’s warden or the person in charge of the hostel
Make sure the matter is precise and to the point.
The application should start from the sender’s address.
Any kind of requirements or requests of the student should be mentioned.

Format of Application for Hostel Allotment

Sender’s address

Date (dd/mm/yyyy)

To,

(Receiver’s address)

Subject:

Salutation (Respected Sir/Ma’am)

Body of the application

Thank you,

Yours sincerely/obediently,

Sender’s name

Sample 1 – Application for School’s Hostel Allotment

512 Neema Nagar,

Jindal Road,

Chennai

22/04/2021

Shine International School,

Jawahar Road,

Gwalior

Subject: Query regarding hostel application

Respected Sir,

I, Diksha Sharma, beg to state that I have been enrolled in class 11th on the basis of an examination conducted by your school and I shall continue my higher secondary studies there. As per the process, my admission formalities will be starting on 12th May 2022. My hometown is Chennai and thus I need to have hostel accommodation while I pursue my studies.

I request you to please allot me a seat in the school hostel. A room in the school hostel will be very economical for me, so I will be able to concentrate on my studies if I will stay with my fellow mates in the hostel.

I will not give you any chance to complain and you will never find me misbehaving. I will be obliged if you provide me with an allotment.

Thank you,

Diksha Sharma

Explore More Sample Letters

Sample 2 – Application for University’s Hostel Allotment

651, Lalbagh Complex,

Lalbagh Road,

Bangalore

12/05/2022

Miss Dubey,

Hostel supervisor,

Anant International,

Delhi

Subject: Request for hostel room

Respected Ma’am,

With due respect, I would like to inform you that I am newly admitted to your prestigious University as a student of economics. I’m writing this letter so as to request an accommodation in the university’s hostel.

I’m from Bangalore and am currently staying as a paying guest in Vasant Vihar. My apartment is at a considerable distance from the campus due to which the travel expenses are quite high for me. I also need to share it with two others, which affects my concentration on studies as well. The university’s accommodation will be affordable as well as more peaceful for me.

Kindly let me know the details about the room and the procedure to complete the formalities. I humbly request you to provide me with accommodation in the hostel.

Thank you,

Sincerely,

Parag Negi

Sample 3 – Application for Allotment written by a Parent

216, Desai Complex,

Rajat Road,

Amarpura (Huzur),

Bhopal

16/07/2022

Mr Jain,

Hostel supervisor,

Freedom International,

Delhi

Subject: Request for hostel allotment

Respected Sir,

With humble request, I, Madan Gaur, father of Shakti Gaur, beg to state that my daughter has been enrolled in class 10th in your prestigious school. Our family belongs to a small village far away from your school. The purpose of this letter is to request you to provide an enrolment for my daughter in your school’s hostel.

I have also considered other hostels around the campus but I feel they are not safe enough. My daughter is a very bright and obedient student. Given all the amenities you provide to the students, I request you to allot a room for my daughter as well.

Kindly revert the details of formalities. I will be highly obliged if you consider my request.

Thank you,

Sincerely,

Madan Gaur

FAQs about Application for Hostel Allotment

Question 1. What is an application for hostel allotment?

Answer. An application for hostel allotment is a formal letter written by a student when they want accommodation in the hostel of their school/college/university.

Question 2. Can a parent write an application for hostel allotment on behalf of their children?

Answer. Yes, a parent can write an application for hostel allotment on behalf of their children who will be taking admissions to the school/college. They can write the application to enquire about the hostel availability and facilities.

Question 3. To whom should we address when we write an application for hostel allotment?

Answer. When we write an application for hostel allotment, it can be addressed to the hostel’s warden or the person in charge of the hostel. It can also be addressed to the head of the school/college.

Question 4. What should we include in an application for hostel allotment?

Answer. A student/ parent should clearly state the reason for requesting a hostel room. Any kind of queries or special requests on behalf of the student should also be mentioned.

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