Apology Letter for Mistake at Work: Format and Sample Letter

Mistakes are a part of life. It can be done even by the most educated or the best employees. An employee can even lose his job for a mistake, which may be made knowingly or unknowingly. But recognizing one’s mistake and asking for an apology from your employer is more important. You will have to apologize to your employer by writing an apology letter for mistake at work in case such a situation arises.

Read the complete article to properly understand how to write an apology letter for mistake at work.

apology letter for mistake at work

What is an Apology Letter for a Mistake at Work?

An apology letter for mistake at work is a letter written to the employer by an employee in the case of any mistake made by an employee at work. An apology letter means a forgiveness letter, which is written in the case of any mistake made by the person writing the letter.

Guidelines to Write an Apology Letter for Mistake at Work

Wait for some time to gather your thoughts after you make a mistake, and then after collecting your thoughts, write a letter to your employer asking for an apology for the same.
While writing an apology letter, make sure that the language used is very polite and respectful.
An apology letter should be addressed to a person from whom you are seeking an apology for your mistake, which may be your boss, manager, etc.
You should write about what you have made, apologize for it, and assure your employer that it won’t be repeated in the future.
Mention what steps you have taken to correct your mistake.

Apology Letter Format For Work Mistake

From,

Employee’s Name

His address

Date-

To,

Employer or Manager

Company name

Company address

Sub-Apology letter for a mistake at work

Greetings or Salutations, e.g., Respected/Dear Sir/Ma’am

I am (name), who works at your company as a (designation), whose employee ID number is ××××.

I am very sorry to inform you that I have been assigned (the task). But unfortunately, I made a mistake in performing the task. I assure you that this error will not be repeated in the future. I hope you will forgive me for my mistake.

I deeply regret this as well.

Yours faithfully/truly/sincerely

(Signature)

Your name is in block letters.

Your designation

Contact number-

Email Address:

Sample Apology Letters for Mistakes at Work

An apology letter is written in a formal manner and should be written in a polite tone so that your employer forgives you for your mistake. Read all the sample letters to get an excellent understanding of the apology letter for a mistake at work.

Sample Apology Letter 1.

Himanshu Mittal

Shara Star Apartment

Himani Nagar

Daman-582921

Date- 13 June 2022

The Manager

Accounts Department

Ranjit Steel Ltd.

Daman-585273

Sub: Apology for my mistake at work

Respected Sir,

I am Himanshu Mittal, an employee in the accounts department of your prestigious company with employee ID number 18391.

I am very sorry to inform you that I have been assigned the task of entering the data from the latest balance sheets and then deleting the old data. I accidentally deleted all the new balance sheets that were given to me by the client. I am very sorry for this mistake on my end. I have talked to my associates and we are trying everything to get the data back.

I am highly regretful of the inconveniences caused to the company due to my mistake. I assure you that I will not repeat the mistake in the future and am trying my best to correct it.

I hope you will forgive me for my mistake and give me another chance.

Thank you in advance.

Yours sincerely,

(Signature)

Himanshu Mittal

Accounts Executive

Employee Id number – 18391

Contact number – 9618394×××

Email id – himmittal@ranjeetsteel.com

Explore More Sample Letters

Sample Apology Letter 2.

Prakash Dalvi

Dalvi society No. 21

Vitthal Nagar

Mumbai-416727

Date- 31 August 2022

The Manager

H.R. Department

Moto Bike Pvt. Ltd.

Mumbai-416838

Sub: Apology letter for a mistake at work

Respected Sir,

I am Prakash Dalvi, an employee of your company in the human resource department. My designation is HR Assistant and my employee number is G51738.

I regret to inform you that I have been assigned the task of approving the salaries of all employees in our company. But unfortunately, I approved the wrong salary of one employee. His original salary to be approved was rupees 2,50,000/-but I approved his salary of 25,00,000/-I am very sorry for the inconvenience caused by my mistake. My team has contacted the employee, and he is ready to transfer us the balance amount exceeding his salary.

I assure you that this error on my part will never be repeated in the future. I have corrected my mistake. I hope you will forgive me and allow me to continue my work for the company.

Thank you in anticipation.

Yours faithfully,

(Signature)

Prakash Dalvi

HR Assistant

Employee id number- G51738

Contact number – 9916373×××

Email id – prakashdalvi@moto.com

Frequently Asked Questions about Apology Letter for Work Mistake

Question 1. Is it necessary to write an apology letter to the employer after a mistake?

Answer. An apology letter is written to your employer to ask for forgiveness for any mistakes made by you at work. When you accept your mistake and write a letter apologizing to your employer, it shows your dedication to your work and your positive attitude towards accepting your mistakes. It is not necessary to write an apology letter, but if you do, you can expect forgiveness from your employer.

Question 2. What is the correct way to write an apology letter?

Answer. Just like all the other formal letters, an apology letter is also written in a formal manner. You have to mention the date on which you are writing the letter. Correctly address the letter to your employer. Mention all the details of your mistake and what steps you have taken to correct it. Ask for forgiveness and end the letter by expressing your gratitude towards your employer. Mention details like your designation, employee ID number, contact number, and email ID.

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