Letter Writing

Fees Concession Letter

In recent times, there are many students who are not able to pay their institutional fees. Moreover, there are a variety of reasons behind it. However, if the student is good, he/she can ask for a fee concession. A Fees concession letter is written by parents to the institution. In today’s article, we will see how to write a fees concession letter. Additionally, we will see some samples that will help you to write a fees concession letter.

Fees Concession Letter

What Is A Fees Concession Letter?

A fees concession letter is a formal letter or an application to the head of the institution. Further, it is used to request a fee concession for the child. Therefore, it is important to have a solid reason when writing a fees concession letter.

Most importantly, as a parent, you must understand the policies of the institution and then write a fees concession letter.

usually, any institution always retains its high-performing students. Therefore, if your child is good at studies, you may get fee concession easily. For this, you need to write a fees concession letter to the head of the institution.

Also, I have stated some important guidelines to follow while writing the letter.

Guidelines For Writing A Fees Concession Letter

  • First thing is to write the fees concession letter in a formal tone.
  • Provide the correct name, contact number, and address in the fees concession letter.
  • Also, ensure to mention the name of the student for whom you are writing the letter.
  • Additionally, don’t forget to mention the class and year.
  • Moreover, mention the annual fee of the student.
  • Provide the salary details and employment proof.
  • If you are retired or have another source of income, mention it.
  • Furthermore, attach all the necessary documents like mark sheet, ID proof, etc.

Format Of Fees Concession Letter

  • A fees concession letter also follows the same format as other formal letters you write to an institution. In fact, you just have to take care of the general method of writing.
  • Also, you must address the recipient with humbleness and respect.
  • Furthermore, mention the reason a bit in detail. However, make sure you are not providing unnecessary details.
  • Do not go off-topic.

Samples On Writing A Fees Concession Letter

Sample 1 – To School


The Principle,

St. Joseph Convent

Nagpur – 448177

Date – 16/08/2022

Sub: Application for a fee concession

Respected Madam,

I am Aavez Sheikh, father of Nadim Sheikh. He studies in Class 7th B in your reputed school. To sum up, I request you to please provide some concession in the fees. Unfortunately, I am not in a position to pay the school fees for my son. My wife got some renal problems and it requires very expensive treatment. Since I am the only one who is earning in the house, I am left with no money in hand. Therefore, I am unable to pay my son’s school fees.

I hope you understand my situation and consider my fee concession request. Moreover, I do not want to interrupt his studies as he is a very bright student. For your reference, I have attached his mark sheet, ID, and my salary slip.

Also, I promise you that he will maintain the same performance till he completes his education.

Waiting for your response

Thank you.

Yours faithfully

Aavez Sheikh

Father of Nadim Sheikh

Explore More Sample Letters

Sample 2 – To College


The Dean

RTM University

Nagpur – 441122

Date: 16/08/2022

Subject: Request for a fees concession

Dear Sir/Madam,

I, Asmit Deol, a student in the Cloud department of your university. My registration number is 1299011888. I am writing this for requesting a concession on my fees. Actually, my family is facing a very difficult time after the pandemic. Furthermore, my father has lost his job, and he is the only one working in the family. However, I have also started a part-time job but that’s not enough.

Hence, I request you to give me a concession on my final semester fees. It will help me a lot. I have been getting good marks all semester. Therefore I am sure that I’ll not let you down in the final semester as well. Moreover, I am the captain of the university football team for the last 2 years.

If this cannot be possible, then I’ll have to drop out of the university. Hence, please consider my request.

I have attached my mark sheets and football certificates along with the application.

Hope to hear from you soon.

Thank you.

Yours sincerely,

Asmit Deol

Frequently Asked Questions

Q2. How can we get a fee concession in college?

If you want to get a fee concession, you will have to write a letter to the head of the institution. Also, you need to mention the reason behind the request.

Q3. Being a student, can I write a fee concession letter to the Principal?
Yes, you can. However, make sure to mention the exact reason behind writing the fee concession letter. Additionally, you can make your parents sign the letter for support.
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